Front of House Coordinator
Mimecast
Sandton, ZA  
1d ago

This role will provide an exciting challenge for a world class individual who wants to stand out in an entrepreneurial environment.

About Mimecast

Founded in 2003 in London by Peter Bauer and Neil Murray, Mimecast is a Nasdaq Listed business with 10 offices around the globe including Johannesburg, Cape Town, London, Boston, San Francisco, Jersey, Chicago, Dallas and Melbourne.

Mimecast is a truly multinational business with a wide array of opportunities for the right people.

Not many people can say that they work for a business that has achieved such staggering year on year growth as well as so many prestigious industry awards which highlight and recognize this growth as well as Mimecasts’ stability and forward thinking approach to email.

We've worked hard to thoughtfully build great products that truly address critical business needs. And we're proud to be recognized by thought leaders in the technology community for all that we've accomplished.

Some of our awards include being awarded the Network Security Award At Computing Vendor Excellence Awards (2016), named Security Vendor Of The Year at The CRN Channel Awards 2015 , Best Customer Service’ in the Excellence Awards section of the 2015 SC Magazine Awards Europe (we were also a finalist in the Best Email Security Solution’ category), and named Cloud Specialist Vendor Of The Year’ at The CRN Channel Awards 2014 , to name a few.

We understand that success is built on our people and therefore we take hiring very seriously. Only people that represent our passion, energy and commitment to the big picture will be considered for a rare spot in this company that is genuinely going somewhere and fast.

To ensure continued accelerated growth we are looking for brilliant people to join our super charged Team where your energy and commitment will have a direct effect on your own value creation.

To be successful you need to be excited by the opportunity to apply your progressive knowledge and thinking as well as by the opportunity to continually stretch and learn.

You will not be a number’ so with that comes greater responsibility and commitment. Be ready to operate at full capacity!

Check out our website for further information about Mimecast and the other job opportunities available.

About the role

This is an opportunity to be part of the Facilities team. As the first point of contact for the company, you will possess outstanding communication skills with a bright and enthusiastic disposition.

We are looking for someone with a proactive, team spirited attitude that can bring enthusiasm and initiative to this expanding and successful company.

While primarily based in our main Reception, the role will involve assistance with administration across the organization as needed.

Who we are looking for :

The successful candidate will be :

  • Energetic; Dynamic, and dedicated professional
  • Tenacity to follow a transaction from end-to-end with excellent attention to detail
  • A desire to succeed in a fast-paced environment in order to make a difference in the team’s administrative procedures
  • Driven for success
  • Adaptable and flexible
  • Neat and presentable
  • Key Responsibilities :

  • Meet and greet clients and visitors. Follow sign in procedure and alert employees their guest has arrived. Provide refreshments while they wait.
  • Ensure effective and professional telephone communications by answering any incoming calls, taking messages and / or forwarding to the proper individual.
  • Sort daily post / deliveries / couriers. Email employees if packages arrive in Reception for them.
  • Purchase office consumables as required.
  • Take ownership of the Reception area and make sure it is consistently kept in the best state.
  • General coordination of the office housekeeping with the rest of the Facilities team
  • Assist with daily facilities operations and liaise with building management; issuance of parking passes and submit maintenance requests.
  • Administrative assistance across all departments within the organization where needed to ensure a smooth-running office.
  • Assist with planning and coordination of company events.
  • Essential Skills and Experience :

    Within this corporate IT environment, you will be required to have :

    Essential

  • 2 4 years of administrative experience
  • Proficiency with Microsoft Office, Word, Excel, and PowerPoint
  • Outstanding organizational skills, accuracy and attention to detail and the ability to multitask
  • Written and verbal skills with strong grammatical, proofreading, typing and note taking skills
  • Ability to work independently, and use discretion
  • Excellent interpersonal skills, including a pleasant positive demeanour and a proactive approach
  • A solid understanding of the goals and objectives of the business and their own personal goals.
  • Recognize that customer satisfaction is a principle measure of our business and our values
  • Instinctively find practical solutions to complex problems
  • Expect to encounter change and take ownership of your job
  • Find new ways to win and share those victories with the team
  • Qualifications :

  • Qualification beneficial, however not essential
  • Apply
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