Secretary II
Adams & Adams
Pretoria, ZA
3d ago

Description

Duties and responsibilities

  • Preparing response to general queries. Drafting of routine correspondence and diarising of files;
  • Opening files and dicta typing (when necessary);
  • Creation of new Trade Mark records on Patricia;
  • Preparing trade mark forms and certificates for lodging applications for renewals, assignments and other proprietor changes;
  • Preparing global recordal and renewal quotes;
  • Updating the internal database (Patricia workflows, history / notes) and scanning in of key documents;
  • Ensuring that computer and other records are updated with all changes, e.g. agent changes.
  • Communicating with search clerks at South African Trade Marks Office;
  • Attending to accounting matters (re : queries);
  • Typing of invoices and credit notes;
  • Dealing with urgent matters promptly and efficiently and ensuring all urgent tasks are completed timeously
  • Assist with Diary files and the preparation of routine dairy correspondence to clients / agents / registries;
  • Creating and printing trade mark listings from computer records;
  • Maintaining and assisting with renewal and recordal portfolios; and
  • E-mailing, faxing, filing, photocopying and general office duties.
  • Skills and knowledge

  • A methodical person with good English language skills
  • Computer literate in Microsoft Word and Excel
  • Typing speed of 60 wpm and excellent dictation skills (Ability to do Dictaphone typing)
  • Ability to work independently, to work under pressure and to use initiative
  • Ability to prioritise
  • Ability to work meticulously
  • Good organisational skills
  • A minimum of 5 years Legal Secretarial Experience
  • Qualification / s

  • Matric / National Diploma or equivalent qualification
  • Secretarial Diploma / Certificate (an advantage)
  • Apply
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