Executive PA
Kelly
Johannesburg, ,
46d ago

Accountability : Diary, Meetings, Events and Travel Management? Manage the diary of the manager, in an efficient manner by using Outlook, to set up meetings requested by the line manager or to accept meetings requested by others where the managers presence is needed.

  • Track and monitor the acceptances and declines obtained from the relevant parties that have been invited to the meeting.
  • Where possible, resolve issues independently but where needed escalate any concerns and issues to the manager ? Liaise with relevant parties to re-

    schedule any meetings, based on a request from either the manager or the original meeting organiser.

  • Print all documentation relevant to the meetings and prepare daily meeting packs and give them to the manager for their reference.
  • Liaise with the in-house travel agency to make the travel bookings for any domestic and international trips the manager is required to make and in so doing ensure adherence to the required travel approval process.
  • When requested to by the manager, attend in team meetings in order to take the minutes of the meetings.
  • Ensure that the minutes are typed, approved by the meeting chair and distributed to the relevant parties within the agreed time period.

  • Create socialisation rotations schedules for the direct reports of the manager, by booking meetings with key stakeholders in the bank prior to the new person joining and ensure that they are included in the formal orientation session in the individuals first month of employment.
  • Arrange any venues and catering for any team events, as requested by the manager, and obtain the managers approval on any orders prior to placing them with the suppliers.
  • Where teleconferences are being held, liaise with the relevant stakeholders to secure a dial in pin for the meeting.
  • Communicate the pin's details to all meeting attendees in advance of the meeting.

    Accountability : Inbox and

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