Job role :
We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
Ideally, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.
Responsibilities : Manage emails
Office equipment maintenance
Shopping / office eateries stock management
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Ensure that all items are invoiced and paid on time
Manage contract and price negotiations with office vendors, service providers and office lease
Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
Coordinate with facility management vendors, including cleaning, catering and security services
Plan in-house or off-site activities, like parties, celebrations and conferences
Proven experience as an Office manager, Front office manager or Administrative assistant
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Hands on experience with office machines (e.g. fax machines and printers)
Familiarity with email scheduling tools, like Email Scheduler.
Attention to detail and problem solving skills.
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus