Main Purpose :
The University of the Witwatersrand is seeking to recruit a Manager for the Central Records Office (CRO) in the Registrar’s Division.
The main function of the Central Records Office is to act as a central repository of all official records, in all formats, of the University and to ensure that the records are managed in accordance with laid down procedures.
The CRO is also responsible for the collection and preservation and provision of access to institutional archives and private collections of administrative, legal, historical and academic significance to the University.
The manager will be responsible for providing leadership and to develop and sustain a culture of proper and compliant records and archives management practice across the University.
The broad responsibilities translate into capturing all official records into official systems and maintaining existing systems of the University records and archives management systems, planning and implementation of more efficient electronic systems for managing records and archives and coordination the day to day operations of the CRO.
This will entail the development, implementation and support of systems, processes and practices which facilitate compliance with the established policies and procedures and national legislation relevant to the management of records and archives in South Africa.
Duties and Responsibilities :
Manage University records and archives management systems.
Develop and maintain the University records and archives management framework including policies and procedures, the File plan, Records Retention Schedules, and Document Management Systems.
Take responsibility for the CRO’s administrative functions (e.g. procurement) and its financial and human resources management
Liaise with relevant departments and provide guidance on records and archives management practices to ensure the delivery of the best benefits to the university.
Ensure that the University records and archives management systems remain up to date with sector and industry best practice to enhance the University’s reputation in records and archives management.
Contribute to the work and strategic direction of the Office of the Registrar
Perform other related duties incidental to the work as reasonably required.
A degree in records management and archival studies or equivalent, or a degree plus a postgraduate qualification in archival studies or records management.
Minimum of five years’ progressively more responsible experience in records and archives management.
Demonstrable experience in the implementation and maintenance of electronic records and archives management systems.
A thorough knowledge and understanding of all aspects of South African records management and archive legislation including an understanding of contemporary issues in information legislation
Experience in a management role and demonstrable leadership / supervision abilities.
Excellent written and oral communication skills.
Planning and organising skills
An advanced degree in records and archives management would be an added advantage.
A managerial qualification would be an advantage.
High level of computer literacy including the use of computer-based technology for records and archives management.
Experience in records and archives management in a higher education environment.
Ability to innovate, plan, analyse and conceptualise.
Ability to deal with users and interpret their research / information requirements