The purpose of this position is to ensure that the Admin Department is run smoothly and effectively. Ultimately the role of the incumbent is to ensure that Maintenance correctly bills customers for service that has been rendered, thereby ensuring continued economic viability of the company.
Good interpersonal skills
Problem solving skills
Available and willing to work weekends.
Ability to adhere to procedures and policies
QUALIFICATIONS & EXPERIENCE
Matric / Grade 12
4 6 years in a similar environment
1 2 years experience managing staff
Business Administrationor Accounting Certificate or Diploma Computer Literate including Windows
Must be proficient on Excel and Word.
RESPONSIBILITIES WILL INCLUDE, BUT NOT BE LIMITED TO THE FOLLOWING
Ensuring that all Billing processes and procedures are correctly adhered to and that all billing is processed timeously
Ensuring that all billing is approved by the customer prior to submission to the Accounts Department for invoices to be raised
Ensuring that all vendor billing is correctly processed upon receipt and that this in turn is correctly billed back to the Customer
Prepare regular reports for Management on the status of billing
Ensure that the Quotes drive is adequately maintained and that all chargeable quotes are billed back to the Customer
Liaison with various Department &Branch Managers / Account Managers / Customer Relationship Representatives and members of the Project Planning Department
Liaison with the Accounts department regarding the receipt of funds from Customers, and secondly the timeous payment of vendors based on receipts
Prepare weekly reporting information for management
Supervise the Admin staff members, ensuring that they remain motivated at all times, that they are coached in their job responsibilities, and that they reach their deadlines on an on-going basis
Ensure that the work environment remains healthy at all times and that the work area is always safe and secure.