Human Resources Administrator
Client interface : Your clients are the company Internal community and the team will be highly client facing through ensuring all queries (telephone, email and verbal) are dealt with in a timely and accurate manner, standards are met and work is delivered against Key Performance Indicators.
The whole administrative function must be responsive to the needs of the business.
Recruitment : emphasis of the team is placed upon responding to applicants, sending out offers of employment (creation of contracts and offer packs), collating the requisite pre-
employment data (references, pre-employment health questionnaires etc), communication to line managers and other stakeholders.
Processing of leavers : the team will be responsible for issuing leaver forms on receipt of resignation, updating the employment status on the HR System, checking with the Finance department for any outstanding loan / agreement balances prior to updating Payroll.
Payroll : the team is responsible for the collation of monthly changes in the payroll, including starters and leavers.
Employee Variations : Creating correspondence for all forms of variation; from a change in hours to a promotion; updating the system and advising the key stakeholders.
Data Integrity and Systems : the HR system is the first point of entry for the majority of employee data for the business feeding into the IT and Finance systems, and into the Global People Database.
The team is responsible for ensuring full and accurate completion of all employee data, changes and regular reconciliation of data integrity.
The team will also be responsible for the generation of all business reporting requirements; information for headcount, bids, analysis for the senior HR team (sickness, turnover, recruitment spend).
Absenteeism management : reconciliation and analysis of employee sickness, responding to queries on ad hoc absence (maternity / paternity, compassionate leave, parental leave), processing of flexible benefits scheme and the requisite correspondence and communication with payroll / line managers.
Ad hoc support, projects and queries : ensuring the HR Manager, Business Partners and Director have full administrative support across a range of activities;
including note taking in formal employee meetings, project administration, employee transfers, filing, data management and general queries.
Business Information Analyst Duties
Producing regular and ad-hoc reports in different formats regarding BEE, absenteeism, headcount data and reporting for the business and financeand the monthly HR board report
Supporting the annual pay review process
End of year holiday process, new entitlements, public holiday adjustments
Supporting system development, for reporting purposes and data quality
Data quality checking on Business World
Internal team auditing
Raising Purchase orders
External benchmarking or Data gathering surveys, e.g. for BEE, Pulse and internal Surveys
Providing data for attrition figures
Writing reports in order to provide the business with more data, such as line manager reports, absence planning tools liaising with the wider HR team and Business Leaders to understand key focus areas.
BCom or BTEC in HR or Information Systems or a Data Analysis certification
2 years HR Admin experience in an office environment is required
A positive attitude with a strong work ethic is key
Excellent knowledge of the Microsoft Office suite in particular Excel, is essential
Experience of an HR system would be good to have but is not essential
Applicants should be able to demonstrate a strong client focus, with a proactive approach towards delivery of their duties and a positive attitude to all tasks.
Strong organisational skills, attention to detail and use of their own initiative are qualities vital to the role
Applicants should also have excellent communication and interpersonal skills at all levels
Candidates should be strong team players, committed and willing to take on new challenges
Ability to accommodate changing workload priorities
R210 000 per annum plus benefits