Finance and Payroll Administrator - Johannesburg
KUEHNE + NAGEL
Edenvale, South Africa
11d ago

The primary purpose of the role is to perform accurate payroll administration duties for the Centre of Excellence and provide support to both finance and HR teams in all countries across the MEA region.

Reporting to the CoE Payroll Supervisor it will be expected from the successful candidate to service a diverse team in different accounting and legislative environments across timezones with a focus on the maintenance of the Employee Self Service module of VIP and payroll input into the VIP system.

S / he will also be instrumental in the processing of expense claims through the electronic system.

Your tasks and responsibilities

  • Updating all organisational and personal changes on ESS as per the relevant request to maintain the leave approval system.
  • Provide accurate and timely leave management reports to relevant managers for the pro-active management of leave.
  • Creating and resetting of ESS passwords.
  • Uploading of payslips on ESS on a monthly basis in line with agreed timelines.
  • Providing support to the recruitment process by providing dummy payslips and salary simulations.
  • Providing leave data and values and other important information to HR in the event of an employee termination.
  • Keep Abukai (expense claim system) up to date according to PDM records to ensure correct approval levels and appropriate personal payment information is up to date.
  • Maintaining Abukai as a final approve i.e. Checking all GL codes and attached receipts for accuracy.
  • Facilitate Abukai Payment run on 15th / 30th every month for MEA countries.
  • Conduct Abukai Payment allocation (E1 class) according to relevant deadlines to reflect accurately in financial system.
  • Support HR teams with relevant processes in the event of redundancies / transfer / merger / acquisition activities.
  • Provide monthly and ad hoc payroll reports to authorised HR personnel as and when required.
  • Provide HR teams with relevant statements and other system generated paperwork on termination of employment.
  • Comply with all relevant internal audit guidelines for CoE Payroll and Benefit processing and support both internal and external audit processes as and when required.
  • Effective upload and processing of payroll data received from countries including exceptional payments i.e. fuel cards etc.
  • Ensure timely updates to all internal control systems and maintenance of all relevant data sets for K+N financial control purposes.
  • Reconciliation of all 3rd party payments where required.
  • Your skills and experience

  • Relevant B degree or equivalent qualification will be essential
  • Minimum 2 - 5 years’ experience in a related Payroll environment.
  • Basic Project Management experience and ability to handle multiple tasks.
  • Knowledge of financial standards, principles and procedures.
  • Proven ability to navigate and independently deliver from a suitable payroll system.
  • Knowledge and understanding of basic accounting and proven ability to reconcile large amounts of financial data.
  • Proven experience in providing customer service to internal stakeholders.
  • Demonstrated ability to operate in a diverse environment.
  • Ability to manage projects within the payroll / HR Administration environment according to deadline and expectation.
  • Proven ability to prioritise work and deliver under strict deadlines.
  • Ability to build and retain excellent working relationships, organised and able to work independently.
  • Ability to fluently converse in English.
  • Good reasons to join

    This is an exciting opportunity for a dynamic finance and payroll professional to join a vibrant and entrepreneurial Logistics Provider.

    There are international development opportunities for a mobile candidate, and the role provides adequate challenge on both a strategic and operational level.

    Preference will be given to candidates who will support the achievement of the Employment Equity objectives of Kuehne + Nagel in South Africa.

    Only CV's submitted through the KN Careers platform will be considered.

    Minimum Qualifications

  • Relevant B degree or equivalent qualification will be essential
  • Minimum 2 - 5 years’ experience in a related Payroll environment.
  • Basic Project Management experience and ability to handle multiple tasks.
  • Knowledge of financial standards, principles and procedures.
  • Proven ability to navigate and independently deliver from a suitable payroll system.
  • Knowledge and understanding of basic accounting and proven ability to reconcile large amounts of financial data.
  • Proven experience in providing customer service to internal stakeholders.
  • Demonstrated ability to operate in a diverse environment.
  • Ability to manage projects within the payroll / HR Administration environment according to deadline and expectation.
  • Proven ability to prioritise work and deliver under strict deadlines.
  • Ability to build and retain excellent working relationships, organised and able to work independently.
  • Ability to fluently converse in English.
  • Apply
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