Executive Personal Assistant
PNet (Pty) Ltd
8d ago

Executive Personal Assistant


Duties and Responsibilities

  • Diary management - including but not limited to booking of appointments, interviews and meetings
  • Creating and maintaining electronic and hardcopy filing systems
  • Responding to e-mail correspondence
  • General errands including, but not limited to purchasing supplements, delivering / collecting documents, general purchases
  • Preparing letters and documentation for signature
  • Flagging important dates beforehand and making necessary arrangements
  • Liaise with internal staff at all levels
  • Interact with external clients
  • Supervise, coach and train lower level staff
  • Staff uniforms
  • Various marketing related responsibilities for the group
  • Various ad hoc duties
  • Financial

  • Processing of third party payments and sending payment confirmations
  • Petty cash reconciliation, submitting cost centre allocations to finance with supporting documentation
  • Reconciliation of company credit card expenditure, submitting cost centre allocations to finance with supporting documentation
  • Processing of expense claims
  • Liaising directly with personal bankers to raise queries and requests
  • Processing of insurance claims, managing claim from start to finish
  • Assisting with legal matters and property conveyancing
  • Reconciliation of company cell phone expenditure with the relevant networks on a monthly basis, submitting cost centre allocations to finance with supporting documentation
  • Capturing of expenses on Pastel
  • Travel

  • Visa applications and obtaining long term multiple entry visas where possible
  • Booking overseas and local travel, accommodation, car-hire or airport transfers, putting together travel itinerary’s and travel packs

  • Confidentiality is of utmost importance
  • High level of resilience, able to work under pressure
  • Vibrant, meticulous, well-groomed and go-getter
  • Attention to detail and accuracy an absolute MUST
  • Initiative
  • Proficient on MS Office with high degree of accuracy and attention to detail
  • Internet research
  • Telephone etiquette
  • Reporting and administration
  • Diary Management
  • Time Management
  • Communication skills : verbal & written
  • Financial acumen / analysis skills
  • Problem solving
  • Organisation skills
  • Travel experience
  • Market related CTC

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