Business Administrative Assistant (based in Johannesburg)
VMware, Inc
Johannesburg, South Africa
6d ago

Description :

The Business Administrative Assistant will support the SSA Regional Director and Senior Management team of SSA, ensuring the success of the business units.

You will lead a range of administrative and executive support related tasks and work independently within established guidelines.

You will also need to represent local mgt, make decisions as well as planning, organizing and scheduling meetings and project / program / business reviews.

A high level of integrity and confidentiality is essential to this role. Strong written and verbal interpersonal skills, independent decision-

making ability and attention to detail are equally significant.

This role reports directly to the Regional Director of VMware SSA and will interface regularly with both VMware leadership locally and internationally as well as external partners, customers and Vendors.

Job Role and Responsibility :

  • Support the day to day admin and operational needs of the SSA Regional Director, representing Sales Leaders in various tasks, projects and meetings as required, preparing necessary file content for review and engaging with multiple source points to consolidate data.
  • Own and drive the consolidation of final presentation deliverables for key business reviews eg. Business reviews
  • Consolidate, prepare, gather and share outcomes of meetings lead by SSA Leadership team
  • Act as the schedule gatekeeper : Schedule and run a demanding Outlook calendar, prioritize and resolve schedule conflicts, and handle scheduling challenges arising from urgent requests -
  • while also making the executive available and accessible

  • Liaise with senior level executives and their assistants throughout VMware and outside the company within both the channel, customer and Vendor landscape
  • Manage domestic and international travel, including pre and post-travel debrief, expense reports, etc.
  • coordinate of meetings / calls with external customers / attendees and their Executive Assistants, as well as collaborate effectively across internal key internal decision makers and influence / develop mutually beneficial peer relationships
  • Schedule team and customer meetings (onsite / offsite), team events, etc. including catering, if necessary, and partner closely with other members of the VMware local and global teams for organizational planning, meetings and events.
  • Support SSA Sales management team in order to initiate purchase orders, reconcile invoices, track budgets, and complete / track expense reports
  • Required Skills :

  • Able to demonstrate analytical problem solving and project management skills
  • Consistent record of effectively collaborating with cross-functional departments
  • Minimum 5 years of high level, complex executive administration work experience at a senior level.
  • Experience with extensive and domestic travel itineraries
  • Discretion, tact and excellent judgment; high degree of integrity when handling confidential and sensitive information
  • Polished, professional and extraordinary poise under pressure
  • Positive and personable with strong problem solving skills and an upbeat, can do attitude
  • Demonstrable proficiency with Microsoft Office Suite, including Outlook, Excel and Powerpoint : SFDC experience a plus
  • Able to work with individuals at all levels of the organization
  • Excellent verbal and written communication skills
  • High energy and the desire to learn about the business and be part of a bold organization with transformation at top of mind
  • We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion / belief, sexual orientation or age

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