Logistics Co-ordinator
4d ago

The Company

Imerys is a world leader in creating specialty solutions that improve everyday life through minerals. Our success is built on our people, and creating an environment where our 18,300 employees around the globe can thrive.

We passionately believe that our teams are at their best when they have the opportunity to learn, collaborate and find new ways to solve our customers’ challenges, no matter what part of the business they are in.

We can offer you a variety of work and real opportunities to make an impact and be part of our evolution.

If you want to grow your skills and develop your career, find out more at www.imerys.com

Job Summary

The scope of the role include :

  • Key role in co-ordination of all import related activities in logistics department.
  • Key role in assisting with implementation of import and export integration related tasks.
  • Forming a support to export related functions.
  • The key responsibilities of the role include :

    1. Imports Co-ordination : Procurement and inbound logistics with all minerals - (CAC and Bentonite)

    1.1 Placement of purchase orders

  • Process of import purchase orders and negotiate delivery times in relation to the SOP planning and sales forecast and approved limits.
  • Liaise with Imerys Aluminates France on the sourcing of raw materials / finished products to cost effectively and timeously supply in line with the Imerys Aluminates group’s demands, stock, plant availability and sales forecast;
  • Proactively communicate on the status of the purchase orders to the stakeholders within the organization.
  • Review and analyse monthly stock requirements with the Finance Manager to determine monthly purchase requirements based on sale and demand forecasts with (SOP) sales and operational planning tools
  • Prepare sales and operations plan for Clinker, local and imported products for review by Procurement Manager and Sales Director
  • 1.2 Expediting orders / Stock

  • Expedite on timely booking and loading of shipments of all confirmed orders.
  • Routine follow up on status of shipments to ensure that ETD’s and ETA’s are in line with the original requests and estimates and communicate with the respective stakeholders. Updating file.
  • Handle adjustments involving damaged stock in transit and cancellation of orders, etc.
  • Receive shipping documents for all invoiced orders from Imerys Aluminates in France.
  • Maintenance of the import register
  • 1.3 Customer Clearance

  • Arranging customs clearance and import declaration for the raw materials and finished products.
  • Liaise with clearing agents for inbound logistics and delivery arrangements.
  • Prepare and processes clearing instruction forms and all import documents for shipment clearance.
  • Maintenance of import register and keeping the Imports master tracking file up to date on an on-going basis.
  • Liaise with Clearing Agents on cargo clearance with Customs and tracking all incoming shipment.
  • 1.4 Co-ordination of import shipments to final destination

  • Management and control of offsite, overflow storage locations.
  • Notifying the following stakeholders, in advance, on incoming consignment shipments : Consignment stock clients, Warehouse staff (Sandton), Plant staff (Richards Bay) & Warehouse Trans Med.
  • Keeping records of all import documents, including the quality control certificates, clearing invoices etc;
  • Coordinate receiving and warehousing of finished products at Richards Bay, Sandton, Trans-Med (external storage) and other approved consignment stock customers.
  • Re-direct shipments where and when required.
  • 1.5 Preparing import and clearing documents for payment

  • Review and validation of any costs relating to overflow offsite storage.
  • Evaluate and approve all import transportation, VAT and clearance charges on invoices for processing.
  • Review and prepare payment schedules and all related documents for submission to Finance for payment.
  • Maintain required legal records for import shipments.
  • Liaise with finance for the loading of foreign payments for imported materials.
  • Validate all import invoices vs the order placed / latest costs, sign off and send to AP for payment.
  • Validate that all import costs both goods and import charges have been booked into the general ledger in line with month end deadlines.
  • 1.6 Reporting

  • Prepare monthly activity reports involving the following :
  • Stock in transit report
  • Monthly deliveries report
  • Year to date report
  • Container- shipment details reports.
  • Interco LFI-LASA report (Interco Purchases reconciliation with Imerys Aluminates France).
  • Provide the Assistant Accountant with details of all deliveries to site and transfers from the overflow offsite storage for month end consignment stock.
  • 2. Assist on export co-ordination bookings, administration and document


    3. Logistics - Multiskilling within the logistics department in relation to

    logistics business changing needs with export and import related

    integration tasks.

    The minimum requirements for the role are :

  • Diploma in Logistics or Supply Chain or Similar
  • Degree in Logistics or Supply Chain or Similar will be advantageous
  • 4-5 years’ experience with Shipping Documents and cost Accounting
  • Computer knowledge of MS Office, including ACCPAC, JD Edwards ,
  • Knowledge of ports and road transport operations and clearing and forwarding
  • Permanent

    Only technical issues will be monitored through the below inbox :

    recruiting.support imerys.com


    To ensure fairness and legal compliance in our recruitment processes, only applications received through the online application process will be considered.

    IMERYS is an Affirmative Action and Equal Opportunity Employer and it is our policy to not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, veteran status, or any other status protected by federal, state or local laws.

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