ROLE PURPOSE :
Responsible for coordinating and providing all documentation in relation to shipments to Aspen business partners / entities across the European supply chain.
A key part of this role is to ensure that all related invoices are generated and the revenue recognition process is follow within the agreed timelines.
Upon receipt of Documentation pack, log, review, validate and issue in a timely manner to the relevant Customer / LSP
Create associated invoice, validate all detail (Qty / lot / VAT / incoterms etc) and issue accordingly
Where documentation is missing or there are special market requirement, follow up with AGI logistics or relevant party
Inform Aspen customer / LSP of pending shipments and communicate any issues or other relevant information
Follow up with Aspen customer / LSP to ensure delivery confirmation (POD) is provided in a timely manner
Ensure Revenue recognition process is followed and all sales are recognized within agreed timelines
System update and maintenance for inventory at ABO, including full reconciliation of inventory on a monthly basis, track / monitor / reconcile stock being supplied on a restricted / allocation basis, to ensure correct inventory reporting and revenue recognition close out
Support as agreed the LSP consignment / agency markets, including issuing the APIL agency invoices and obtaining the approved credits from Finance on a monthly basis as agreed.
Where applicable sales order creation / reversal on ERP system
Follow the latest SOP on income recognition
Develop sting links with AGI Logistics and understand the latest tools for tracking shipments and eventually getting POD’s from the logistics providers monthly reporting as required
Ensure correct documentation procedures / processes are in place and where applicable introduce accordingly
Ensure all SOP’s related to the position are understood and adhered to.
As required work closely & provide any requested information to logistic service providers, market owners, commercial teams, finance etc.
Adherence to Company Health & Safety procedures
Participate in training programmes
Any other duties as assigned by management
EDUCATION QUALIFICATION AND EXPERIENCE :
Bachelor Degree - Supply Chain Management
3+ years - Supply Chain Management / Finance / Pharmaceutical
TECHNICAL SKILLS :
IFRS - Good knowledge
General accounting / Finance / FMCG / Pharmaceutical Industry - Good Knowledge
MS Office, ERP - Advanced
KEY ATTRIBUTES : BUSINESS
Responsibility & Accountability
Flexibility and tolerance for ambiguity
Capacity for and resistance to Stress
Perseverance and tenacity
Informal communications skills
Active listening skills
Curiosity / learning agility
ASPEN COMPETENCIES : BUSINESS
Accountability / ownership
Dealing with ambiguity Embrace Change
Continuously grow and develop
Take action with integrity