Personal Assistant / Administrative Support
Prima Vacancies
Pietermaritzburg, KwaZulu-Natal
12d ago

Job Role:   To perform personal assistant duties for the Performance Improvement (PI) Senior Management team as well as provide general administrative support to the PI Division.  

Roles and Responsibilities:  

Personal Assistant Duties:  

  • Diary and timesheet management for the Director, Associate Director and Senior Managers (X2) for the PI Division
  • Assist the Director - PI with all PPP Targets and Partner responsibilities
  • Perform ad hoc requests and general administrative support to the Director, Associate Director and Senior Managers (X2) for the PI Division
  • Schedule and coordinate client meetings including organising venues and catering, drafting meeting agendas, taking and issuing minutes and maintaining attendance registers
  • Handle/screen calls and take accurate messages
  • Draft correspondence   General Administrative Support:  
  • Provide support to PI project teams with project administration and general queries
  • Schedule and co-ordinate PI internal meetings
  • Schedule and coordinate quarterly social events for PI Division including arranging venues and catering ·         Arrange and coordinate all travel requests for the PI Division
  • Assist with document formatting, including presentations, reports and proposals
  • Ensure that strong room archiving is up to date
  • Ensure that filing is up to date
  • Assist project teams with managing electronic (MAP) files
  • Be responsible for projector bookings
  • Producing invoices
  • Assist with bid office duties / business development
  • Coordinate submission of tenders and proposals
  • Assist with administration related to risk management (independent checks etc)
  • Assist with knowledge management (databases such as Retain, Match and Sales Funnel)  

Qualifications:  

  • Grade 12 / Matric is essential
  • Secretarial / Administration Diploma preferable
  • Drivers license preferable  

Experience:   2-3 years experience in a personal assistant or administrative role  

 

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