Logistics Administrator
Business Connexion
18d ago

Job Description

The Logistics Administrator / Hardware Stores Specialist is responsible for providing the contracted Hardware Stores Function.

Specific responsibilities include tracking equipment, systems, Hardware and Components entering and leaving the Hardware Stores by :

Receiving the identified equipment from the supported environment or procured through a Statement of Work following an IMAC D being performed whereby the equipment is identified as having being decommissioned.

Receiving equipment following the procurement of new Assets procured through the procurement Process.

Re-issuing the identified equipment following an IMAC whereby the system(s) will be re-utilized in the environment (Swap-out, Loan, Cascading)

Verifying Processes are in place to track all equipment entering and leaving the Stores.

Maintaining the Stores Register to reflect the equipment type, model and serial nr, as well as the asset condition of all equipment in stores

Maintaining the Stores Register to reflect the number and type of system entering the stores

Maintaining the Stores Register to reflect the number and type of system re-issued from the stores

Maintaining the Stores Register to reflect the number and type of system that has been disposed according to the agreed to Customer Disposal policy

Ensuring that workstations entering the stores undergo the following :

Notify the Software License Management team of software licenses that have become available.

Clean Asset of all the Customer Information

Erase all data (Low-Level Format)

Perform Reporting according to Customer Requirements and Contractual Agreements

Maintain an accurate document control mechanism and retain the required documents for a period not less than 7 Years,

Specific responsibilities for the Hardware Stores Service include providing Management and Customer reports of Assets in storage as well as Assets that have left the Hardware Stores, either by re-

issue, or disposal by :

Receiving and formatting ongoing Stores Asset acquisition / discontinuance information from product acquisition (Procurement, Customer, Technical Support, IMAC)

Updating Stores Asset repository to reflect changes to Stores Asset information

Validating accuracy of Stores Asset repository

Producing and distributing the contracted Stores reports

Forwarding copies of the Delivery Notes to OIS Asset Management

Forwarding the Stores Register on a weekly basis for reconciliation with the Asset Database

QUALIFICATIONS : Grade 12, NQF Level 4


0-1 year storekeeping experience

  • Packs stock neatly and carefully to conform with basic material handling requirements
  • Immediately removes all empty packaging
  • Ensures that all stock is labelled and sealed with necessary packaging, description, access number and quality assurance labels to ensure easy retrieval
  • Makes certain that groups of products or materials are packed together
  • Routinely performs monthly stock takes
  • Accurately captures stock quantities and specifics them on the computer system
  • Promptly informs manager of stock discrepancies and stock levels
  • Regularly checks the In-Tray for new invoices that need to be processed
  • Ensures that warehouse is always clean and tidy
  • Immediately informs manager of any hazardous or potentially hazardous situations
  • The BCX security procedures are understood and implemented at all times
  • Ensures that all tasks are conducted with relevant quality policy documentation and goods receiving procedures
  • Makes certain that items received are in conformity with basic materials handling requirements
  • Always restricts access to the stores of unauthorised personnel
  • Continuously ensures that stock is kept safe and in working / useable order
  • Do regular stock taking and keep records of the stock takes
  • Effective filing and record keeping to ensure that any discrepancies can be detected immediately
  • Photocopy and file waybills to ensure that records are kept up-to-date
  • Assisting in clerical duties in Procurement Department as and when required
  • Collect and deliver mail to post room
  • Keep records of Couriers waybills
  • Allocate Maintenance Weekly Checklist to qualified staff members and ensure that this is completed and that the problems recorded have been attended to weekly
  • Ensure compliance with terms of Service Level Agreements
  • Quality Standards : Ensure quality systems of the SLA are implemented and monitored on an ongoing basis
  • Ensure mechanisms are in place for effective performance management and review of sub-contractors
  • Carry out regular site inspections to monitor service delivery
  • Check and ensure that the boardrooms are clean and always in working order by daily visits and filling in weekly checklists
  • Check and ensure that the audio visual technology, sound, network / telephone systems and equipment is always in working order
  • Apply
    My Email
    By clicking on "Continue", I give neuvoo consent to process my data and to send me email alerts, as detailed in neuvoo's Privacy Policy . I may withdraw my consent or unsubscribe at any time.
    Application form