HR Specialist
PNet (Pty) Ltd
Rustenburg
9d ago
Requirements :
  • Grade 12.
  • Grade 12.
  • Relevant tertiary qualification.
  • Must be proficient in SAP.
  • 4-6 years experience working in a similar role in the Mining Industry.
  • Previous experience working in a unionized environment.
  • Job description : Growth :

    Growth :

  • Manage Continuous Improvement through Operational Excellence.
  • Benchmark Employment practices against the external market, as requested.
  • Research alternative HR Systems and processes and make recommendations.
  • Business Processes :

  • Policies and Procedures :
  • Implement HR Policies, Procedures, Standards, Protocols, Work Instructions, Codes of Practice, etc.
  • HR Legislation :
  • Comply with the relevant HR Legislation (Labour Relations Act, EE Act, Skills Development Act, etc.).
  • Provide information and advice regarding legislation that may impact employment issues.
  • Recruitment :
  • Implement the Recruitment, Selection, and Assessment Protocol.
  • Oversee the Recruitment and Selection process at the BU.
  • Compile letter of appointment / regret letters.
  • Compile employment contracts.
  • Conduct interviews when required.
  • Measure Recruitment efficiency.
  • Talent & Performance Management :
  • Provide BU with a Performance Management process supporting Organisational Objectives.
  • Implement the Performance Management System for all BU employees.
  • Implement Talent Management processes and talent pools.
  • Succession planning and career paths.
  • Onboarding process :
  • Implement and maintain onboarding / orientation processes.
  • Employee Benefits :
  • Administer data, systems, payments and provide advice related to benefits :
  • Group Life Cover, Group Accident Cover, Motor Vehicle Schemes, Relocation, Medical Aid, UIF, Retirement Funds, Disability Claims, Long Service Awards, Severance Packages, Advise on Package Structuring (Package Modelling, Motor Vehicle & Housing).
  • Legislation :
  • Comply with the Legislation (Labour Relations Act, EE Act, Skills Development Act, etc.).
  • Provide information and advice regarding legislation that may impact employment issues.
  • Medical Aid Schemes & Retirement Funds :
  • Liaise and administrate processes between the company and Service Providers.
  • Handle and resolve all queries.
  • Payroll :
  • Submit and maintain records of Employees Payroll (Up to D level) and handle all queries.
  • Ensure that payroll processes are accurately followed and that deadlines are adhered to.
  • Reconsolidate the billing reports for accuracy of information submitted and revert discrepancies back to Service Providers.
  • Collate and process TCS employees input onto the SAP system.
  • Update monthly payroll inputs onto spreadsheet and maintain for audit purposes.
  • Run Simulation payroll, check data integrity of payslips for correctness and approval between Finance department to ensure salary payment, third party transfers and General Ledger Interface files.
  • Compile monthly Vendor reports and send to Service Providers.
  • Handle Payroll and Benefits queries to resolve problems / discrepancies and to provide feedback accordingly.
  • Implement Substantive Agreements.
  • Monitor and report statutory leave compliance.
  • Comply with all statutory requirements pertaining to the payroll.
  • Remuneration :
  • Compile salary surveys & recommendations on request.
  • Organisational Structures :
  • Maintain and Update Master data for TCS personnel on SAP.
  • Liaise with the Finance Department regarding cost centres changes.
  • Maintain and update Organisational Structures on SAP.
  • Maintain and Update monthly organograms for approval.
  • Act as TCS HR Super User on SAP.
  • Job Evaluation :
  • Coordinate the grading of new Job Profiles and regrading of existing Job Profiles as required.
  • Update and maintain Job Profiles bi-annually.
  • Exit process :
  • Prepare and conduct exit interviews and report findings.
  • Administer the employee exit processes.
  • Liaise with Service Providers.
  • HR Administration :
  • Ensure completion of all necessary documentation on sign-on of new employees (Entry Medical, Medical Aid, Pension Fund, etc.).
  • Ensure completion of all necessary documentation on termination of employees' service (Exit Medical, Record of Service, UIF Card, etc.).
  • Long Service Awards :
  • Monthly monitoring of long service awards due to TCS employees (up to E-band).
  • Ensure timeous hand-out of awards to TCS employees.
  • Reporting :
  • Compile HR Reports as requested.
  • Compile, collate and report relevant HR statistics for the BU.
  • Compile Corporate HR statistics (Monthly).
  • Employee Wellness :
  • Communicate on a monthly basis a Wellness concept to TCS Staff.
  • Manage regular wellness events.
  • Oversee the EAP processes at the BU.
  • Liaise with the appointed EAP service provider on behalf of the BU.
  • Communication :
  • Develop and implement Communication initiatives related to Organisational Culture and Climate (e.g. Sports days, Awards Ceremonies and other functions).
  • Manage communications projects.
  • Compile Monthly Newsletter for TCS
  • Compile all TCS Communications e.g. Healthy Living, Birthdays.
  • Initiate and implement culture building events.
  • Liaise with corporate office on Public Relations / Communication events affecting TCS.
  • Ensure TCS aligns to Samancor Chrome brand.
  • Develop Communication material (e.g. Videos, Presentations, Visitor Booklets).
  • Act as custodian of Communication drive in terms of any Organisational change.
  • Maintain and update a database of all TCS photos (Quarterly).
  • Align TCS communications to Corporate policy.
  • Climate and Culture :
  • Initiate and implement Culture building events for TCS, and ensure TCS aligns to corporate culture building events.
  • Organisational Values :
  • Ensure that Organisational Values are embedded.
  • Ensure regular communication / initiatives regarding Organisational Values.
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