Executive Assistant to MD
Alistair Group
4d ago

Company Overview

Alistair Group provides high quality road freight and cargo services, material handling, equipment rentals, storage and warehousing in East & South Africa.

Job Summary

We are looking for a highly organised Executive Assistant with great attention to detail to work directly for our MD, Alistair James .

The role is not your typical EA function, as it involves a high amount of project management to ensure timely deliverance of assignment deadlines.

Reports to - Managing Director

Hours - Monday to Friday plus alternate Saturdays

Responsibilities and Duties

  • Manage MD’s diary & travel arrangements
  • Coordinate department meetings including developing content and ensuring technical support for global participants
  • Take minutes of meetings and circulate to all participants any action points
  • Analyze data and maintain department metrics and dashboards
  • Create communication, PowerPoint presentations and Excel spreadsheets for executive level projects.
  • Compile reports and summarize data from MD meetings
  • Set the agenda, participate and track action items for the leadership team meetings.
  • Partner with team members on critical project tracking and reporting.
  • Team member in planning and executing special events
  • Interact professionally with all levels of MD’s employees, customers, and vendors.
  • Ad hoc travel with the MD
  • Qualifications and Skills

  • Business related degree / Higher education
  • 5+ years experience as an Assistant at Board level
  • Sub-Sahara Africa experience highly advantageous
  • If you fit the above criteria and feel that you want to join a fast growing, dynamic company and have a direct impact on the growth of that company, please apply - we look forward to hearing from you!

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