Executive Assistant to MD

Alistair Group

Sandton

5d ago

Company Overview

Alistair Group provides high quality road freight and cargo services, material handling, equipment rentals, storage and warehousing in East & South Africa.

Job Summary

We are looking for a highly organised Executive Assistant with great attention to detail to work directly for our MD, Alistair James .

The role is not your typical EA function, as it involves a high amount of project management to ensure timely deliverance of assignment deadlines.

Reports to - Managing Director

Hours - Monday to Friday plus alternate Saturdays

Responsibilities and Duties

Manage MD’s diary & travel arrangements

Coordinate department meetings including developing content and ensuring technical support for global participants

Take minutes of meetings and circulate to all participants any action points

Analyze data and maintain department metrics and dashboards

Create communication, PowerPoint presentations and Excel spreadsheets for executive level projects.

Compile reports and summarize data from MD meetings

Set the agenda, participate and track action items for the leadership team meetings.

Partner with team members on critical project tracking and reporting.

Team member in planning and executing special events

Interact professionally with all levels of MD’s employees, customers, and vendors.

Ad hoc travel with the MD

Qualifications and Skills

Business related degree / Higher education

5+ years experience as an Assistant at Board level

Sub-Sahara Africa experience highly advantageous

If you fit the above criteria and feel that you want to join a fast growing, dynamic company and have a direct impact on the growth of that company, please apply - we look forward to hearing from you!

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