Junior Hire Desk Controller
Aggreko
Johannesburg, South Africa
4d ago

Purpose of the Job

To ensure internal and external customer satisfaction through timely, effective and efficient completion of a depots’

administrative processes.

Job Accountabilities / Key Responsibilities

  • Accurate and Efficient handling of contract management administration, from start to end of hire
  • Assisting Sales Engineers and Service Operations with Delivery and Collection from sites if required
  • Efficient purchasing from third party suppliers for contract related services such as transport, fuel etc. and
  • completion of related purchase orders.

  • Reminders to Sales Engineers of credit’ / further payment due of cash hires (to ensure no bad debts)
  • Accurate and timely production of invoices and cost sheets during the month (for hires completed) and at month
  • end (for on-going hires).

  • Credit notes where required
  • Pro-forma invoices as required by Sales Engineer (for advance payment / Cash Customers)
  • Housekeeping of various ABI reports required on a daily and weekly basis
  • Preventative measures for outstanding Power Pack items (closing out outstanding report issues for weekly meeting)
  • Assisting Sales Engineers and Service Operations team with contract related queries and tasks as required
  • Contract File Management - ensuring that the contract paperwork is present and compliant. Ensuring that all
  • required check list documents are within contract file.

  • Aggreko places a strong emphasis on health, operational safety and environmental protection. It is a requirement
  • and moral obligation of each employee to be actively committed and accountable for compliance to the Aggreko

    Health, Safety & Environmental policies, operating procedures and compliance to local legislation.

    Person Specification / Job Requirements

  • 2-3 years relevant experience in an office or similar environment (Car rental, Logistics, Rental Co-ordinator)
  • Desired Skills

  • Attention to detail
  • Problem solving and analyzing skills
  • Planning & Organizing skills
  • Efficient time management and deadline driven
  • Desired Behaviors

  • Drive for results a deep seated inner desire to compete against standards of excellence and achieve step
  • changes in business results.

  • Task Completion reliable, committed to completing tasks.
  • Resilience persistent, positive and self reliant.
  • Accountability drives outcomes by taking personal responsibility.
  • Customer Focused - understands the importance of customer needs, whether internal or external, focuses on
  • responding to them and develops relationships.

  • Working together with others relates to people, engages and builds relationships.
  • Key Role Interactions

  • Sales, Service Operations and Administration, Finance department, Customers and Suppliers
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