HR Officer

PCS

Benoni, Gauteng, ZA

3d ago

source : Latest Jobs

To deliver human resource and employee relations support to the business; consisting of moderately complex, routine and administrative activities.

This role will act as a business partner by understanding the support requirements of the business and delivering in such a way as to improve efficiencies and processes in the business.

The role will also direct the consistent implementation of human resources policies and practices throughout the business within a unionised environment Recruitment & Talent Management

With the relevant line manager, prepare job specs for any vacancies

Responsible for correspondence with unions

Advertise all vacancies, both internally and externally

Screen applicants and conduct interviews with the line manager

Co-ordinate employee take-on documentation and onboarding processes, including the drawing up of accurate employment contracts

Communicate all new appointments via the appropriate channels

Educate line managers on the principles and processes of recruitment

Maintain excellent and accurate employee records

Continuously maintain job descriptions

Guide and support business unit managers on recruitment, promotion, and termination procedures, in-line with legislative requirements

Policies and Process

Put standard HR policies and processes in place that are aligned to legislation and the businesses strategic and operational objectives

Develop and maintain policies, conducting training on the policies as required

Proactively support the delivery of best practice HR processes

Provide guidance on the interpretation and application of company policies and procedures, as required

Provide HR advice and support to managers and employees on operational HR matters

Payroll Administration

Assist managers to take accountability for employee timekeeping records on the internal system

Review timekeeping information and submit to the payroll department for weekly wages

Submit all relevant weekly wages information and changes to monthly salary information to the payroll department (overtime, bonuses etc)

Review payroll reports for weekly wage and monthly salary employees to ensure its accuracy

Sign off on payroll information with the relevant line manager / director

Collate information for payroll processing, and sign off on payroll, taking accountability for its accuracy and completeness

Performance Management

Train / coach managers on how to manage performance on a daily, weekly and monthly basis

Put KPI’s in place where appropriate and collaborate with line managers to improve their department’s performance

Assist in diagnosing and managing performance problems

Industrial Relations

Coach department managers on current and relevant employment legislation

Address employee concerns by investigating and evaluating issues discreetly, and providing advice and guidance to resolve the concern

Keep appropriate records and ensure that all relevant documentation is stored as required

Institute disciplinary processes, where appropriate

Attend to all CCMA conciliation and arbitration matters

Manage industrial action in accordance with current legislative requirements

Training and Development

Guide and support department managers to conduct development discussions and collate their department training and development plans

Monitor individual employee development within the departments

Maintain records of all training

Submit the Workplace Skills Plan and Annual Training Report on time; ensuring that the rebate is received

Proactively put plans in place to support the company’s BEE strategy on learning and development

Take accountability for employee satisfaction surveys, and efforts to improve on any areas of concern highlighted by these surveys

BBBEE Monitoring and Support

Together with the Executives of the business, map out the annual and future BEE plans

Ensure that BEE initiatives are budgeted correctly and that the action plans are implemented to achieve the targeted score

Monitor the progress of BEE and report to the Executives and / or Board

Proactively improve the BEE scoring in each area where improvements are possible

Manage the annual BEE audit

Employment Equity

Put Employment Equity committee in place, train employees and comply with all other legislative requirements

Schedule EE committee meetings and keep records

Submit all EE reporting requirements timeously

Reporting

Submit monthly HR reports to the Executives and prepare updates for the Board

Provide weekly and monthly updates all managers on the relevant HR matters in the business. Show proactive efforts to solve them

Report on key HR metrics, where appropriate

Qualifications

Relevant Bachelor’s Degree / related diploma

Proficient in MS Office : Word, Excel, PowerPoint, Outlook

Skills

Minimum of 4 years in Human Resource, Labour Legislationa and Union function within a FMCG / Manufacturing environment

Experience with unions - non negotiable

Previous experience at CCMA and internal disciplinaries is advantageous

Proven history of successful implementation of HR practices

Previous payroll experience is an advantage

Previous experience in managing BBBEE is an advantage

Working knowledge of current HR legislation

Ability to engage and operate at all levels of the organization

Excellent listening and communication skills (verbal and written)

Superior organizational skills

Presentation and / or facilitation skills

Goal-oriented

Proactive, with the ability to work independently

Excellent interpersonal skills

Excellent administrative skills

High levels of integrity and resilience

Problem solving ability

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