Senior Legal Secetary
Dante Personnel
Sandton, ZA
6d ago
source : WHATJOBS

Minimum requirements :

Matric / Grade 12

Secretarial Diploma / Paralegal Certificate

7+ years experience as a Legal Secretary

Must be prepared to work overtime

Must be able to type 70 WPM

Ability to work without Dictaphone

Computer Literate - MS Office

Excellent Communication Skills - English (Written and Verbal)

Strong Level of Accuracy and Attention to Detail

Strong Time Management and Organisational Skills

Ability to work under pressure

Good interpersonal skills, Able to work in a team

Ability to Develop and Maintain good relationships with Staff, Clients, and Stakeholders

Secretarial Duties :

Typing and Amendments of Agreements and other Legal Documents - Tracked Changes, Cross-Referencing, Formatting

Provision of Full Secretarial Support to Professional Staff

Ability to Prepare MS PowerPoint Presentations

Advanced Ability to Format Legal Documents Fast and Accurately

Minute Taking

Electronic Document Management

Business Development Duties :

Monitoring of New Bid Adverts on a Daily Basis, Preparing Summary in respect thereof

Emailing New Leads to the Directors

Preparing Tenders and Standardized Tender Templates and Documentation

Preparing Initial Tender Documentation and Co-Ordinate Obtaining the required approvals

Compilation of various inputs to create a more complete tender proposal

Monitoring Deadlines

Evaluation and Contract Negotiation

Liaising with the Departments on an ongoing basis with respect to Tender Requirements and Tender Status

Corresponding with Vendors in conjunction with the Tender Process as required, i.e. Non-Disclosure Agreements, Confirmation of Interest, etc.

Assisting in Preparation and / or Reviewing of Tender Documentation Packages comprising of Instructions to Bidders, Contract Form, General Terms Conditions, Bid Forms, etc.

Preparing Correspondence to Internal Departments, Bidders, and Contractors

Maintaining Tender Files, Arranging their Archiving upon Tender Completion

Follow through successful Acquisitions to Completion

General Query Handling

Ad-Hoc Maintenance of Bid Register

Ad-Hoc Updates to Tender / Bid Library

Maintenance of Electronic Filing System

Consultant : GLICINDA BOSCH - Dante Personnel Johannesburg

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