Executive Secretary to General Manager
7d ago


An organised, service-orientated individual is required to manage the administrative functions and provide a confidential personal assistance service to the General Manager in Pietermaritzburg and to increase the effectiveness of the executive and the department.

The successful applicant must have a pleasant demeanour and foster good working relationships amongst staff.

Minimum Requirements :

  • Grade 12 plus a relevant Secretarial Diploma
  • 5 years experience as Executive Assistant or Personal Assistant
  • Excellent administrative skills and an advanced level of competency in MS Office suite
  • Must be highly competent in minute taking and preparation
  • High level of numeracy and accuracy
  • Own transport
  • Must be able to exercise good judgement and possess good decision-making ability
  • Ability to prioritize conflicting needs and have a strong sense of urgency when performing tasks
  • Excellent written and verbal communication skills and professional telephone manner
  • Job Specification...

    The main responsibilities of this position include :

  • General office management, administration and filing
  • Manage & control telephonic calls, visitors, appointments and electronic diaries
  • Manage, oversee and co-ordinate travel & logistical arrangements
  • Plan, organise and co-ordinate functions, conferences and meetings where necessary
  • Preparation and recording of meeting minutes
  • Typing, preparation and compilation of agendas, documents, reports, budgets, presentations and stats
  • Manage internal departmental functions
  • Oversee facilities, including gardens and cleaning services
  • Coordinate factory visits for suppliers and customers
  • Administration of company vehicles, fuel usage and vehicle repairs
  • Check and assess all invoices, purchasing requisitions, cellphone claims, Capex requests and overtime prior to sending to GM for approval
  • Applicants who have not heard from us within 60 days of their application may assume that their application has been unsuccessful, and are hereby thanked for their interest.

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