Executive Secretary to General Manager
GUD
Pietermaritzburg
7d ago

Introduction...

An organised, service-orientated individual is required to manage the administrative functions and provide a confidential personal assistance service to the General Manager in Pietermaritzburg and to increase the effectiveness of the executive and the department.

The successful applicant must have a pleasant demeanour and foster good working relationships amongst staff.

Minimum Requirements :

  • Grade 12 plus a relevant Secretarial Diploma
  • 5 years experience as Executive Assistant or Personal Assistant
  • Excellent administrative skills and an advanced level of competency in MS Office suite
  • Must be highly competent in minute taking and preparation
  • High level of numeracy and accuracy
  • Own transport
  • Must be able to exercise good judgement and possess good decision-making ability
  • Ability to prioritize conflicting needs and have a strong sense of urgency when performing tasks
  • Excellent written and verbal communication skills and professional telephone manner
  • Job Specification...

    The main responsibilities of this position include :

  • General office management, administration and filing
  • Manage & control telephonic calls, visitors, appointments and electronic diaries
  • Manage, oversee and co-ordinate travel & logistical arrangements
  • Plan, organise and co-ordinate functions, conferences and meetings where necessary
  • Preparation and recording of meeting minutes
  • Typing, preparation and compilation of agendas, documents, reports, budgets, presentations and stats
  • Manage internal departmental functions
  • Oversee facilities, including gardens and cleaning services
  • Coordinate factory visits for suppliers and customers
  • Administration of company vehicles, fuel usage and vehicle repairs
  • Check and assess all invoices, purchasing requisitions, cellphone claims, Capex requests and overtime prior to sending to GM for approval
  • Applicants who have not heard from us within 60 days of their application may assume that their application has been unsuccessful, and are hereby thanked for their interest.

    Apply
    Add to favorites
    Remove from favorites
    Apply
    My Email
    By clicking on "Continue", I give neuvoo consent to process my data and to send me email alerts, as detailed in neuvoo's Privacy Policy . I may withdraw my consent or unsubscribe at any time.
    Continue
    Application form