ASSISTANT DIRECTOR- TENDER ADMINISTRATION AND VETTING
Gauteng Province
Johannesburg, ZA
5h ago

Requirements

National Diploma (NQF 6) / Degree (NQF 7) in SCM / Economics / Accounting / Logistics / Public Administration / Business Management.

A minimum of 3 years’ experience in supply chain management, of which 2 years should be at supervisory level. A valid driver’s Licence.

COMPETENCIES : Knowledge of the Public Service Regulatory Framework. Knowledge of the department Strategy. Knowledge of the SCM and procedures.

In depth knowledge of the Public Finance Management Act, Treasury Regulations’ Financial Delegations and Risk Management.

SKILLS : Communication, Computer literacy, Analytical, Presentation, Report writing, Leadership, Planning and Organising.

Duties Advertise the invitation to tender on the CIDB iTender / Register of Projects and / or on the Government Tender Bulletin and / or in suitable media if required the task will be informed by the type of procurement procedures defined in the procurement strategy.

Compile register of documents issued. Provide for a dedicated, clearly marked tender box. Assist to prepare presentations to inform potential service providers on the exact requirements of the procurement processes and project specific details.

Assist to provide clarity to questions being posed at the Tender Clarification Meeting If there is no Clarification Meeting arranged, all replies to questions must be copied to all tenderers.

Issue any additional information or addenda to tender documents if required. Close the tender invitation and or expression of interest at the correct place, time and date.

Open the tender box and record all tenders and / or expressions of interest that were received on time. Open all tenders and / or expressions of interest received on time in accordance with the procurement specification documentation.

Monitor that tenders that were received late are dealt with in the correct manner. Monitor that tenders are opened, recorded and published correctly.

Review vetting processes to understand all the requirements for vetting. Schedule annual validation of information on Supplier Data Base.

Schedule vetting of all tenderers to comply with procurement plan schedules. Schedule vetting of public servants in collaboration with Corporate Services.

Prepare progress reports on the scheduling of vetting processes and submit to the Deputy Director : Acquisitions. Inform the Deputy Director : Acquisitions of any challenges with vetting processes in a pro-active manner.

Develop and / or customise forms and procedures that will be used for all vetting processes. Obtain updated lists of public servants that work in SCM in the Department, Infrastructure / Property Professionals in the Department projects and also the representatives of other Provincial Departments.

Monitor changes in the human resources profile of SCM in GDID and / or any SCM committee to update vetting processes. Allocate tenders and / or expressions of interest for responsiveness testing.

Monitor that responsiveness testing is correctly implemented. Develop a tracking system to control the flow of tender documents from advertising to handing over to Evaluations.

Manage the provision of equipment required by personnel for achievement of outputs in their respective Job Descriptions.

Plan and allocate work responsibilities and processes to control work performance including quality assurance.

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