Senior Change & Communications Manager - PITT
Datacentrix Holdings Limited
Johannesburg, ZA
2d ago

Our external client based in Johannesburg requires Senior Change & Communications Manager PITT on a 6 month fixed term contract

PITT - Minimum 5 years experience - Relevant degree + Change management qualifications - Information technology background

Role Title

Project Change Management and Communication Specialist - Permitting IT Tool (PITT)

Department

Technical & Sustainability (T&S) Safety & Sustainable Development (S&SD)

Reports to (manager)

Project Manager - Permitting IT Tool

CONTEXT

Safety and Sustainability’s purpose is to support a step change in business performance by developing the organization’s capability to manage risks and exploit opportunities in Safety and Sustainability.

Critical to this success is effectively managing permits across Company. The permitting process has become harder (technically, procedurally and politically) over the past ten years.

Permitting delays, and a failure to comply with conditions attached to permits, leads to significant financial, operational and reputational costs.

At present Company uses more than 30 different Permitting IT Tools (PITT) across its business units and operations in four different continents.

There is a need to rationalize and standardize the way Permits are managed to minimize risks and provide senior managers with real time oversight.

Therefore, in 2018, the company will initiate the implementation of a single PITT, which will be adopted by all sites across the globe in substitution of the current tools.

PURPOSE

The purpose of Company’s Permitting IT Tool (PITT) Project is to achieve a step change in our Permitting performance, through the adoption of a modern Permitting IT tool allowing for a planned, clear, stable, structured and user-

friendly permitting practice at site and project level.

The purpose of this role is to develop and execute a change management strategy to enhance the effectiveness of the PITT implementation.

TYPICAL TASKS

  • Develop a change management plan that aligns with project implementation schedule based on Company change management standards
  • Develop communication and engagement strategy that aligns with project implementation schedule.
  • Apply change management methodology (such as ADKAR or similar) to map key stakeholders
  • Actively engage with stakeholder groups about project purpose, requirements, priorities, timeframe etc.
  • Enhance stakeholder awareness and experience through utilisation of varied communication channels.
  • Effectively manage high resistance stakeholders
  • Escalate any program or stakeholder issues that pose a risk to effective implementation as soon as practical.
  • Build and maintain effective relationships with key partners and clients : inform, influence and engage with key stakeholders.
  • Ensure that content is region specific; cultural awareness and language requirements are considered.
  • Build trust and credibility and manage relationships with internal network and external vendors and contacts to achieve business results.
  • Work with project customer and Change Management to set and meet expectations and to resolve project issues as they arise
  • Promote an open and collaborative environment by encouraging the sharing of information and resources across boundaries.
  • Visibly demonstrate SHE behaviour and Company values and hold others accountable for doing the same.
  • ROLE RELATIONSHIPS

    Managerially Accountable to :

  • Project Manager - Permitting IT Tool
  • Key Internal Relationships :

  • Colleagues based at operations and other permitting stakeholders across Company
  • PITT peers within Group S&SD Permitting team
  • Colleagues in other related work streams, such as Internal Communications.
  • Functional partners for S&SD
  • Key External Relationships :

  • Relevant contacts in the permitting field.
  • Relevant industry groups and forums.
  • Direct Reports (if applicable) : None

    CAPABILITY REQUIRED TO DO THE ROLE

    Mental Processing Ability

    Evidence of ability to complete work of level II complexity.

    This work involves analysis, reflection and the use of data over a longer period of time, in order to anticipate problems.

    It requires knowledge of the overall system and focuses on the direct application and improvement of systems.

    Application / Energy

  • Consistently displays a positive and engaged manner
  • Motivated and driven to meet high standards of delivery which create high customer approval
  • Remains focused in times of uncertainty and ambiguity
  • Displays considerable personal effort to improve
  • Formal qualifications :

  • Required : An undergraduate qualification (Bachelors / Honours degree or equivalent) in a relevant discipline such as Communications or Journalism.
  • Required : Formal qualification in change management methodology (such as ADKAR)
  • Role-specific knowledge :

  • Demonstrated success in developing and executing a change management strategy for a project in a relevant sector (e.
  • g. mining, oil and gas, construction).

  • Experience of working in a large multinational company and international projects, involving different cultures and business environments.
  • Safety :

  • Provides a consistent outstanding role model in relation to safety practices with a deep understanding of the importance of safety.
  • Technical Skills

    Technical Skill requirements :

  • Required : Intermediate-Advanced user of Microsoft Office products such as MS Word, Excel, Outlook, PowerPoint, OneNote, Skype, Skype for Business, Webex.
  • Required : effective English communication skills both verbal and written (including report writing and analytical skills).
  • Technical People Way Competencies :

    Performance Reporting (Level 2)

    Effectively creates, analyses and reports on key metrics and qualitative data that identify risks and opportunities for improvement and encourage an accurate and open and sharing reporting culture.

    Ensures key metrics are practical, relevant and embedded in business processes.

    Ensures effective monitoring of performance data within own area (e.g. Business Unit) and applies data analysis to identify opportunities for improvement.

    Driving Business Performance (Level 2)

    Applies an in-depth understanding of the mining value chain to identify and execute on opportunities where technical expertise can enhance business performance.

    Engages cross-functional teams to share best practice, ensuring technical excellence and sustainable commercial decisions.

    Optimises productivity and quality targets by utilising deep technical expertise and cooperating with multi-disciplinary teams to highlight and address areas of improvement.

    Ability to :

  • Effectively influence and manage relationships with key internal and external stakeholders to achieve required outcomes
  • Ability to facilitate agreement and co-operation using a diplomatic and open approach
  • Effective in working with diverse teams and sensitive to local social, political and cultural realities
  • Comfortably interact across all mediums of interaction i.e. face to face vs virtual interactions with team and stakeholders
  • Use networks in all stages of decision making to ensure decisions are not made in isolation, though not to the extent that would be seen as abdicating responsibility
  • Any other requirements to perform the work effectively?

  • Required : Advancedlevel of English (verbal and written) is required.
  • Additional languages are an advantage.
  • Regular domestic and regional travel will be required.
  • Irregular International travel may be required.
  • Work on site at Mine operations will be required. This may involve activities of a physical nature in a typical mine environment (for example noise, vibration, heat, small spaces, reduced visibility).
  • Working at high altitude may be required.
  • Ability to balance strategic thought with delivery of tangible business outcomes.
  • Timely, pragmatic and effective decision making drawing on limited inputs and sometimes incomplete information.
  • Other Benefits : TBA

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