A leading architectural practice is hiring for a personal assistant
East London
1d ago

summary :

A leading architectural practice is hiring for a personal assistant to join its team in London. They are looking for a permanent, full-

time personal assistant to support the director. You will have had a minimum of three years’ experience in a similar role in a creative environment.

Job description :

  • act as a gatekeeper for the director
  • coordinate the director’s diary and time
  • manage all correspondence, including emails, letters and phone, draft responses and reminders
  • prepare, prioritize and manage tasks for the director’s attention
  • compile invoices and expenses
  • coordinate attendance of events, interviews, conferences and talks and work closely with the communications team on press related matters
  • liaise between the director and internal colleagues, wider project teams, clients and external contacts
  • research and compile complex travel arrangements, both national and international
  • research costs manage airline memberships, visas, foreign currencies, online check-in
  • ensure the director has all necessary documentation and background information
  • organization of social events
  • assist with personal and private administration
  • manage invitations and corporate hospitality
  • Skills necessary :

  • confident, professional and self-motivated, able to think ahead and anticipate needs before they arise
  • excellent communication and organizational skills
  • attention to detail
  • ability and confidence to work on own initiative with limited supervision
  • adaptable, calm under pressure and with a sense of humour
  • able to deal with sensitive and confidential information with absolute discretion
  • proactive in building strong relationships and trust with colleagues at all levels of management an interest in architecture, art and food
  • About the company :

  • The practice works in the fields of contemporary architecture, urban planning, interior and product design, working with private, corporate and public clients.
  • Pension scheme
  • Great design led practice and renowned in the industry
  • Article25 are our registered charity of choice. Refer someone for this job and we will give them and you £150.

    Sheena Evans Creative Support recruitment consultant An enthusiastic and responsible individual, with excellent interpersonal skills and the ability to communicate effectively at all levels.

    Passionate about her role she stays ruthlessly focused in order to follow tasks through to completion and beyond and enjoys adapting to working with wonderful new people.

    Tagged as : communication skills, London

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