Project Administrator
Datafin Recruitment
Western Cape, South Africa
5d ago
source : findojobs-za

ENVIRONMENT : Our client, a Cape Town based research, design and development firm with services that include hardware and software solutions is looking for a Project Administrator to assist the Product Manager with defining, planning, tracking and managing specific projects. DUTIES :

  • Assist the Product Manager in managing project deliverables in line with the project plan
  • Ensure all project tasks are loaded onto the project tracking system as received from the Product Manager
  • Smartsheet to be kept up to date at all times
  • Record, manage and escalate any project issues or risks identified
  • Monitor project progress and performance
  • Maintain all project correspondence and arrange and coordinate all travel arrangements and venues for project meetings
  • Ensure that all communication to the members of the project are prioritised and added to the project tracking system
  • Develop and maintain good relationships with clients, stakeholders, and suppliers
  • Co-ordinate all project-related printing needs
  • Liaise with suppliers, obtain quotes, obtain approval, agree on timelines, arrange for installation and conduct a monthly recon on the relevant account and tracking platforms / systems
  • Communicate with the operations and development team on project requirements and log tickets on OTRS and / or where required
  • Ensure your tickets are managed
  • Ensure proper updates and closing details are added to OTRS and JIRA tickets
  • Ensure your stay within the predefined Service Level Agreement (SLA) times
  • Wiki to be updated for each project at all times (store lists, how-to documents, etc.)
  • Ensure that project costs are within the applicable budgetary requirements
  • Assist the Product Manager with monthly reporting
  • Any ad hoc duties which may arise REQUIREMENTS :
  • Grade 12 or equivalent certificate essential
  • Project Management qualification will be advantageous
  • Minimum 1 years' experience in a similar role
  • Computer literate (Microsoft Word and Excel, e-mail, internet) Skills required
  • Strong communication skills (verbal and written)
  • Possess excellent command of the English language
  • Strong analytical and technical skills
  • Excellent planning abilities
  • Ability to cope with pressure and deadlines in a fast-moving environment
  • Ability to adapt easily to change
  • Ability to grasp and interpret technical processes and procedures efficiently
  • Meticulous with strong attention to detail and accuracy Ability to work in a team, with the willingness to put in extra effort and time when the team is under pressure
  • Apply
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