MDL 10560 - HR Officer
Professional Career Services
Johannesburg, South Africa
2d ago
source : Job Placements

Employer Description

Well-Established FMCG Organisation

Job Description

To deliver human resource and employee relations support to the business; consisting of moderately complex, routine and administrative activities.

This role will act as a business partner by understanding the support requirements of the business and delivering in such a way as to improve efficiencies and processes in the business.

The role will also direct the consistent implementation of human resources policies and practices throughout the business within a unionised environment

Recruitment & Talent Management

  • With the relevant line manager, prepare job specs for any vacancies
  • Responsible for correspondence with unions
  • Advertise all vacancies, both internally and externally
  • Screen applicants and conduct interviews with the line manager
  • Co-ordinate employee take-on documentation and onboarding processes, including the drawing up of accurate employment contracts
  • Communicate all new appointments via the appropriate channels
  • Educate line managers on the principles and processes of recruitment
  • Maintain excellent and accurate employee records
  • Continuously maintain job descriptions
  • Guide and support business unit managers on recruitment, promotion, and termination procedures, in-line with legislative requirements
  • Policies and Process

  • Put standard HR policies and processes in place that are aligned to legislation and the businesses strategic and operational objectives
  • Develop and maintain policies, conducting training on the policies as required
  • Proactively support the delivery of best practice HR processes
  • Provide guidance on the interpretation and application of company policies and procedures, as required
  • Provide HR advice and support to managers and employees on operational HR matters
  • Payroll Administration

  • Assist managers to take accountability for employee timekeeping records on the internal system
  • Review timekeeping information and submit to the payroll department for weekly wages
  • Submit all relevant weekly wages information and changes to monthly salary information to the payroll department (overtime, bonuses etc)
  • Review payroll reports for weekly wage and monthly salary employees to ensure its accuracy
  • Sign off on payroll information with the relevant line manager / director
  • Collate information for payroll processing, and sign off on payroll, taking accountability for its accuracy and completeness
  • Performance Management

  • Train / coach managers on how to manage performance on a daily, weekly and monthly basis
  • Put KPIs in place where appropriate and collaborate with line managers to improve their departments performance
  • Assist in diagnosing and managing performance problems
  • Industrial Relations

  • Coach department managers on current and relevant employment legislation
  • Address employee concerns by investigating and evaluating issues discreetly, and providing advice and guidance to resolve the concern
  • Keep appropriate records and ensure that all relevant documentation is stored as required
  • Institute disciplinary processes, where appropriate
  • Attend to all CCMA conciliation and arbitration matters
  • Manage industrial action in accordance with current legislative requirements
  • Training and Development

  • Guide and support department managers to conduct development discussions and collate their department training and development plans
  • Monitor individual employee development within the departments
  • Maintain records of all training
  • Submit the Workplace Skills Plan and Annual Training Report on time; ensuring that the rebate is received
  • Proactively put plans in place to support the companys BEE strategy on learning and development
  • Take accountability for employee satisfaction surveys, and efforts to improve on any areas of concern highlighted by these surveys
  • BBBEE Monitoring and Support

  • Together with the Executives of the business, map out the annual and future BEE plans
  • Ensure that BEE initiatives are budgeted correctly and that the action plans are implemented to achieve the targeted score
  • Monitor the progress of BEE and report to the Executives and / or Board
  • Proactively improve the BEE scoring in each area where improvements are possible
  • Manage the annual BEE audit
  • Employment Equity

  • Put Employment Equity committee in place, train employees and comply with all other legislative requirements
  • Schedule EE committee meetings and keep records
  • Submit all EE reporting requirements timeously
  • Reporting

  • Submit monthly HR reports to the Executives and prepare updates for the Board
  • Provide weekly and monthly updates all managers on the relevant HR matters in the business. Show proactive efforts to solve them
  • Report on key HR metrics, where appropriate
  • Qualifications

  • Relevant Bachelors Degree / related diploma
  • Proficient in MS Office : Word, Excel, PowerPoint, Outlook
  • Skills

  • Minimum of 4 years in Human Resource, Labour Legislationa and Union function within a FMCG / Manufacturing environment
  • Experience with unions - non negotiable
  • Previous experience at CCMA and internal disciplinaries is advantageous
  • Proven history of successful implementation of HR practices
  • Previous payroll experience is an advantage
  • Previous experience in managing BBBEE is an advantage
  • Working knowledge of current HR legislation
  • Ability to engage and operate at all levels of the organization
  • Excellent listening and communication skills (verbal and written)
  • Superior organizational skills
  • Presentation and / or facilitation skills
  • Goal-oriented
  • Proactive, with the ability to work independently
  • Excellent interpersonal skills
  • Excellent administrative skills
  • High levels of integrity and resilience
  • Problem solving ability
  • R300k Neg

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