Executive Personal Assistant (JB1944)
HR Genie
Bendor Park, South Africa
5d ago
source : Job Placements

Executive Personal Assistant (JB1944)

Bendor, Polokwane (Office based)

R20 000 R30 000 per month, CTC

Overview

Property Development company, with a key focus on student accommodation in Polokwane is expanding their operations and looking for a dynamic, seasoned Executive Personal Assistant with excellent organisational skills to manage this busy executive office.

Minimum Requirements :

Grade 12

Secretarial Diploma / qualification

2 3 years relevant Executive Assistance / Secretarial and Administration experience

Exceptionally high level of Computer Literacy required (MS Office Word, Excel, PowerPoint and Outlook)

Must have a good understanding of an Executives statutory responsibilities and be able to support in all required roles

Excellent communication skills

Presentable neat and professional in appearance

Valid drivers license

Required Skills

Communication both written and verbal

Administrative / Secretarial

Reporting

Good interpersonal and client relations skills

Creative problem-solving skills

Developed time management and organizational skills

Able to follow instruction precisely

Meticulous and diligent

Duties and Responsibilities :

Communicating professionally and effectively with clients telephonically, managing and screening Executives telephone calls

Taking and distributing of messages

Welcoming clients / visitors and communicating their appointments with Executives

All duties pertaining to diary management including scheduling of meetings / appointments, liaising with clients / suppliers / stakeholders both telephonically and via email on behalf of management.

Making flight, travel and accommodation arranging and communicating details to management

Document control and systems assurance recording all information and keeping confidential records in a user friendly accessible format

Taking, typing and distributing of meeting minutes

Typing letters, reports and general correspondence

Providing general secretarial / office administration support to management

All general office administration duties including preparing meeting documents / presentations.

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