Executive Personal Assistant (JB1944)
Bendor, Polokwane (Office based)
R20 000 R30 000 per month, CTC
Overview
Property Development company, with a key focus on student accommodation in Polokwane is expanding their operations and looking for a dynamic, seasoned Executive Personal Assistant with excellent organisational skills to manage this busy executive office.
Minimum Requirements :
Grade 12
Secretarial Diploma / qualification
2 3 years relevant Executive Assistance / Secretarial and Administration experience
Exceptionally high level of Computer Literacy required (MS Office Word, Excel, PowerPoint and Outlook)
Must have a good understanding of an Executives statutory responsibilities and be able to support in all required roles
Excellent communication skills
Presentable neat and professional in appearance
Valid drivers license
Required Skills
Communication both written and verbal
Administrative / Secretarial
Reporting
Good interpersonal and client relations skills
Creative problem-solving skills
Developed time management and organizational skills
Able to follow instruction precisely
Meticulous and diligent
Duties and Responsibilities :
Communicating professionally and effectively with clients telephonically, managing and screening Executives telephone calls
Taking and distributing of messages
Welcoming clients / visitors and communicating their appointments with Executives
All duties pertaining to diary management including scheduling of meetings / appointments, liaising with clients / suppliers / stakeholders both telephonically and via email on behalf of management.
Making flight, travel and accommodation arranging and communicating details to management
Document control and systems assurance recording all information and keeping confidential records in a user friendly accessible format
Taking, typing and distributing of meeting minutes
Typing letters, reports and general correspondence
Providing general secretarial / office administration support to management
All general office administration duties including preparing meeting documents / presentations.
