Accounts Payable Capturing :
Ensure accurate and complete capture of monthly supplier invoices within the set deadline.
Ensure all cost are allocated correctly to GL accounts & cost centres.
Ensure all invoices with VAT are VAT compliant.
Ensure all relevant fields are captured completely and accurately.
Ensure capturing to GRV listing all capturing complete. All transactions not integrated should be accurately and timeously captured by the set deadline.
Monthly analysis of all over 60 days invoices.
Ensure all internal and external emails are tendered to timeously and responses provided.
Age Analysis :
Ensure that comentary on the monthly reports are completed accurately and within the set deadlines
Ensure that supplier statements are reconciled and amounts not on supplier statements are moved to the suspense account once confirmation of statement balances are received from the supplier.
Ensure that all credits on the supplier ledger are resolved within the following month and ensure no credits are moved to the suspense account.
Ensuring all credit notes are requested and obtained where applicable.
Verifying monthly recurring invoices against supplier contracts ensuring amounts invoiced completely and accurately.
Supplier Payments :
Ensuring all suppliers are payed timeously and completely within the agreed supplier payment terms.
Ensure all supplier reconciling items are resolved by the following month.
Ensure all supplier payments are allocated each month as this could be a potential miss-allocation of payment.
Ensure all remittances are sent accurately and timeously on a monthly basis after payments are done.
Ensure all relevant payment documents are completed ( example, Payment summary)
All recons and supporting documentation must be saved neatly and accurately
Ensure escalation of unresolved transactions to heads of departments.
Following up on expired and new BBBEE certificates and update the system accordingly. BBBEE certificates saved electronically.
Ensure accurate supporing documents are provided upon request.
General Admin :
Filing and archiving must be done monthly / accurately and neatly. ALL documents, including Statements, Invoices, Purchase Orders, GRV''s, saved electronically.
Addressing adhoc queries accurately & timeously.
Professional telephone & e-mail etiquette.
Clean desk environment must be maintained at all times.
Diploma in Financial / Accounting plus 1 - 2 years experience
Salary R 10 000 R 15 000 CTC per month
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