Junior HR Administrator
Port Elizabeth, ZA
6d ago

Sector Administrative,Human Resources Location Port Elizabeth Job Type full time Experience 3 to 5 years Qualifications No education Package R6000 to R6500 Description

Our reputable and expanding FMCG client, based in Port Elizabeth, is looking for an energetic and hardworking HR Administrator to join their dynamic and versatile team.

The main functions of the HR Administrator would be to prepare and process staff administrative-related tasks for the Port Elizabeth branch (Head Office) and assist within the other branches in East London, Graaf-Reinet and Queenstown.

Functions will include all ongoing staff-related admin, as well as assisting with current and new projects within the HR Department.


  • Grade 12 / Matric
  • Certificate in Human Resources Management or Office Administration
  • At least 3 years’ Admin experience
  • HR experience would be beneficial
  • Clock-in experience / attendance system will be an advantage
  • Computer literate in MS Office (Word, Excel, Outlook)
  • Driver’s License and Own Transport (non-negotiable)
  • Good sound, reliable track record

  • Strong Administration Skills essential
  • Highly Organized
  • Excellent People Skills
  • Ability to interact and communicate on all levels
  • High level of integrity
  • Reliable, Honest & Trustworthy
  • Ability to use initiative and work independently
  • Ability to be assertive
  • Highly self-motivated, energetic and ability to motivate others
  • A positive attitude and always striving to do your best

  • Capturing daily attendance of staff leave, sick leave and family responsibility leave on clock-in system (Astrow)
  • Send absenteeism report to HR Manager daily
  • New employees - Preparation of interviews & recruitment process, as well as assist in interviewing candidates
  • All related tasks necessary for existing staff and internships
  • Assist with orientation / induction of new employees
  • Open new employee files & ensure that files are regularly updated
  • Assist in preparing and completing contracts for new employees, gathering all information required for employment, e.g.
  • bank details, tax no.’s, etc.

  • Updating of staff database
  • Assist with gathering & preparing salary info of all staff by deadline dates
  • Assist with preparing discipline documents, as well as chair hearings, council sessions, grievances, etc.
  • Assist with training planning / internship program
  • Assist with Skills, BBBEE & EE preparations and take minutes
  • Handle staff queries, references & confirmation of employment
  • Assist with IOD claims, maternity leave & UIF documents
  • Assist with managing and maintaining annual leave, sick leave & family responsibility leave
  • Capture merchandisers weekly time sheets in Astrow
  • Set up appointments and preparations for staff evaluations / council sessions
  • Weekly visits to warehouse for upkeep of HR matters / discipline and take minutes
  • Updating intern photo board
  • Assist with drafting of letters and notices
  • Prepare Wednesday merchandiser meeting documents
  • All general admin Filing, copying, faxing, etc.
  • Assist with the management of floaters relief post staff on leave
  • Other existing & new projects, i.e. Health & Safety
  • Willing to attend courses / training
  • Capture Warehouse staff monthly scorecards and distribute
  • Apply
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