JOB TITLE : Working Capital Manager
DEPARTMENT : Finance
REPORTING TO : Financial Controller MEA
LOCATION : Bruma, Johannesburg, South Africa (although currently remote)
ADDITIONAL INFO :
The Company financial year end is the 31st of December hence limited leave may be granted in December
Overtime might be required during month ends or financial year end
PURPOSE OF POSITION
Ensure accurate and timeous customer billing, collections, and supplier payments, inclusive of SLA governance and relationship management.
Driving process improvement will also be a key aspect of the role.
This role is a leadership position and providing support, mentoring, and coaching is an important part of the role.
Ensure accurate capturing of job cards and raising invoices in accordance with customer SLA and pricing agreements
Manage open job cards / outstanding orders daily and weekly to ensure timeous invoicing
Management and billing of recurring revenue streams
Resolve customer queries timeously
Knowledgeable on individual customer SLA agreements and pricing schedules to ensure accurate billing
Attend customer meetings to ensure good relations and quick resolutions of issues
Review age analysis and ensure timely collections
Control and minimization of credit notes
Manage reconciliation of customer accounts
Review balance sheet reconciliations of the accounts receivable team
Manage monthly closing of the accounts receivable function
Inter-country billing between various Opco’s
Report on and managing key metrics : DSOs, overdues, daily collections, completed job card processing
Assist with improving, implementing, and documenting processes and internal control
Review age analysis and ensure timely supplier payments and employee claim payments
Ensure payment allocations are done on time and accurately by accounts payable clerks
Resolve business and supplier queries timeously
Prepare the payment listing daily, weekly and monthly
Review monthly provisions and accrual journals
Manage accounting postings of accounts payable team
Financial analysis of new and existing suppliers
Manage credit applications of the group
Manage reconciliation of supplier accounts
Review balance sheet reconciliations of accounts payable team
Manage monthly closing of accounts payable function
Reporting on and managing key metrics : DPOs; payment on time; payment errors
Assist with improving, implementing, and documenting processes and internal control
Manage the output of staff members within the team, including interns and trainees
Liaise between teams to facilitate smooth interaction and problem solving.
Provide development and guidance to help staff reach their potential
Regularly review and manage staff performance, recognising high performance and ensuring and poor performance is corrected
Ensure that Management intentions are communicated to Finance staff
Ensure staff meet all deadlines
Ensure staff adhere to company policy and procedures
Continuous Process Improvement
Driving process change and improvement across the business
Inspiring and supporting others in making positive change
DELAGATION OF AUTHORITY
The associate has the authorisation to work within the framework of the actual Delegation of Authorities (DOA).
MEASURES OF PERFORMANCE (INDICATORS)
High accuracy in processing customer invoices according to individual customer SLA and pricing agreements.
High accuracy in processing supplier payments and employee claims payments according to individual SLAs
Managing open job cards / outstanding orders daily and weekly to ensure that it stays current
Dealing effectively and efficiently with internal / external invoice queries for customers, suppliers, and employees
Maintaining good relationships with customers to ensure quick results on open deliveries.
Managing of processing and distributing invoices to customers within 2 days of receipt of job cards
Meeting objectives per the daily management scorecard for accounts payable and accounts receivable
Meeting objectives per the Global controllership scorecard
Providing an efficient and accurate service to our customers and meeting SLA agreements in terms closing out invoices, payments and document submissions within the allocated time frame.
Few credit notes and debit notes
Increased revenue results when open deliveries are closed out efficiently. Also, resulting in better cash flow when customers are able to pay invoices on first submission due to accuracy and document / process requirements met
High customer satisfaction when expectations are met on SLA timelines and accuracy of billing vs services delivered
High satisfaction from business operations when expectations are met within SLA timelines for supplier and employee claims payments
PERSONAL QUALIFICATIONS & EXPERIENCE
Education / achievements
Bachelor’s Degree in finance, Accounting or related field
Registered Chartered Accountant
Experience / Knowledge
Previous finance, billing, accounts payable or accounts receivable experience
Previous experience using an ERP systems
Previous experience leading a team
SAP Business 1 knowledge ( Preferred)
Big 4 auditing experience ( Preferred)
High attention to detail and accuracy with methodical working methods
Proficiency in MS Word, PowerPoint & Excel
Excellent communication skills
Strong English written skills with exemplary spelling
Ability to work without supervision, under pressure and meet strict deadlines
Ability to be flexible and agile in a high-pressure environment
Ability and aspiration to process through to other senior finance roles
Gains insight into customer needs.
Identifies opportunities that benefit the customer.
Builds and delivers solution that meet customer expectation.
Establishes and maintains effective customer relationships.
Works cooperatively with others to achieve shared objectives.
Represents own interest while being fair to others and their areas.
Partners with others to get work done.
Credits others for their contributions and accomplishments.
Seeks to understand different perspectives and cultures.
Contributes to a work climate where differences are valued and supported.
Applies others’ diverse experiences, styles, backgrounds, and perspectives to get results.
Is sensitive to cultural norms, expectations, and ways or communicating.
Follows through on commitments and makes sure others do the same.
Acts with a clear sense of ownership.
Takes personal responsibility for decisions, actions and failures.
Establishes clear responsibilities and processes for monitoring work and measuring results.
VBS Identifies and creates the processes necessary to get work done.
Separates and combines activities into efficient workflow.
Seeks to improve processes, from small tweaks to complete reengineering.
Is a simplifier, focused on cutting through complexity.
Prioritizes to the critical few focuses on what matters most.
Reflects on activities and impact on others.
Proactively seeks feedback about shortcomings.
Admits mistakes and gains insight from experiences.
Knows strengths, weaknesses, opportunities, and limits.
Comes up with useful ideas that are new, better, or unique.
Introduces new ways of looking at problems.
Can take a creative idea and put it into practice.
Encourages diverse thinking to promote and nurture innovation.
Learns quickly when facing new situations.
Experiments to find new solutions.
Takes on the challenge of unfamiliar tasks.
Extracts lessons learned from failure and mistakes and bounces back
Vontier is a $3B global industrial technology company focused on smarter transportation and mobility. Our five operating companies Gilbarco Veeder-Root, Global Traffic Technologies, Teletrac Navman, Matco Tools, and Hennessy Industries are united by a powerful purpose : mobilizing the future to create a better world.
Our portfolio of trusted brands includes market-leading expertise in mobility technologies, retail and commercial fueling, fleet management, telematics, vehicle diagnostics and repair, and smart cities.
Vontier’s pioneering solutions advance safety, security, efficiency, and environmental compliance worldwide.
Energized by our shared purpose and values, we have a strong culture shaped by a deep organization-wide commitment to inclusion, diversity, and equity (ID&E) and corporate responsibility.
Eight vibrant global employee resource groups serve as powerful focal points for connection, community, and advocacy, and we actively support community causes through Vontier Cares.
We offer flexible remote and in-person, open-space work options.
The Vontier Business System (VBS), our engine for success and our competitive advantage, powers every aspect of our business performance through a continuous improvement mindset.
As we look to the future, we will continue to evolve VBS to prepare our teams for new challenges and opportunities, and to stay on the forefront of changing technologies through fast iteration and focused experimentation.
To learn more about us visit : www.vontier.com.
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