Our client is seeking an Human Resource / Payroll Administrator to join their headoffice in Johannesburg.
The ideal candidate must have experience in the following :
Recruitment process :
Responsible for Job Postings (Internal and External) as per company’s recruitment, selection and placement procedure.
Compiling of PI PRO with the appropriate Managers.
Distribution of PI tests to applicants for completion of review.
Arranging of clearance certificates and applicable verification certificates before finalisation of appointments.
Responsible for the calculation of various remuneration packages during the recruitment process.
Appointment process :
Gathering of all personnel information from new staff members.
Compiling, expediting and filing of all statutory documentation, including contracts of employment for each individual employee upon commencement of employment.
Registration of new employees with all relevant statutory bodies ensuring that all documented requirements are met.
Various other duties including but not limited to filing and upkeep of personnel files for record keeping.
Submission and expediting of any required documentation to governing bodies upon termination of contract of employment, ensuring all processing requirements are met.
Processing of Monthly Payroll Documents :
Collecting of information from key personnel that is needed to process payroll, ensuring that all relevant information is authorised and checked before the capturing thereof into the payroll system.
Capture and update leave records in the relevant database and ensure accuracy.
Distribution of payslips.
Handling of all queries, from employees relating to HR and Payroll, escalating any concerns to relevant departmental managers or Top Management.
The calculation of final settlement packages upon terminations ensuring all statutory bodies are notified and all record updated.
Checking of all tax calculations in system according to the latest statutory tax deduction tables.
Capturing of monthly payroll on the Monthly Payroll Excel Sheet, verifying accuracy of payroll before submission thereof to the Financial Director for authorisation.
Distribution of relevant printouts and reconciliations to the Finance Department for authorisation of electronic payment of monthly payroll.
Handling of all queries from employees.
Processing of Pay Period Updates and Backups in Pastel Payroll.
Processing of monthly salary journals.
Reconciliation of all relevant lead schedules on a monthly basis.
Control of Statutory Returns :
Reconciliation of all statutory deductions for monthly returns.
Completion and submission of monthly statutory returns to governing bodies on required dates avoiding fines and penalties to be imposed on late payments.
Preparation of all annual I.R.P 5’s and reconciliations to verify the correctness of all annual income versus statutory deductions.
Printing and distributing of all I.R.P 5’s.
Submission of I.R.P 5’s. to SARS.
Annual Responsibilities :
Calculation and annual updating of medical aid deductions and / or any relevant deductions or contributions, liaising with applicable representatives, management and relevant employees.
Responsible for preparing the Annual Increments Spread Sheet as per mandate from Head Office and Bargaining Council to determine new cost to company, submitting to management for amendments and authorisation, ensuring that all records are updated accordingly once approved.
Preparation and submission of annual RMA reconciliation.
Preparation and submission of all Employment Equity reporting with the Department of Labour.
Preparation and submission of all Skills Development Reporting with the Department of Labour.
Preparation and Capturing of information on the BEE123 software, providing Head Office with the necessary BBBEE information.
Industrial Relations :
Compiling, expediting and filing of all disciplinary enquiries and records when required.
Attending and minute keeping of all Disciplinary Enquiries or Mediation and Arbitration meetings
Upkeep of the training matrix for the workplace Skills plan and ISO 9001 : 2015 requirements.
Upkeep and distribution of the company’s Policies and Procedures master file to newly appointed staff members.
Recording and filing of all equity and training committee meetings.
Recording and filing of all Admin Meetings.
Responsible for the compiling of all documentation relating to theft and motor vehicle accidents.
Upkeeping and maintaining of relevant documentation and lead schedules to ensure that relevant licensing and tracking devices are maintained and valid to minimise risk to the company’s insurance portfolio.
Keep relevant employees informed of any changes made on the company’s portfolio.
Assisting with the preparation of the documentation for the annual renewal of the company’s insurance portfolio.
Assist with ad hoc projects as requested by Management from time to time.
Assisting and expediting of all travel arrangements needed within the company, ensuring the requirements of the company’s insurance portfolio are met.
To adhere to all reasonable and lawful instructions given by management. To comply with the various rules and procedures of the Company, which are fair, just and equitable for all employees.
Qualifications : Grade 12.
Human Resource Diploma or degree.
Drivers License and own transport.
4-8 years of experience in payroll and HR.