North West, Orkney
We are SGS the worlds leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity.
Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.
The Geochemistry business provides analytical services to all aspects of the minerals industry, including Exploration support, Laboratory analysis, Commercial Transaction Support, Environmental Analysis and Industry Standard Practices and Quality.
SGS is looking for a Reporting Administrator who will be responsible for conducting basic Financial Assistant activities, providing excellent Administrative Support service, moving quickly to keep many projects going at once, and keep organized records.
The ideal candidate for this position will be a person who acts with speed, composure, compassion and knowledge to solve problems and is a self-starting, organized individual, with excellent communication skills, and a strong attention to detail.
This role provides a high level of service and support both internally and externally.
Primary Job Responsibilities
Reporting to the HOD, you in the role, are expected to :
Compile recon of samples received per Client daily
Assist HOD / Lab Technician reporting with general administrative tasks (filing, copying, and creating customized reporting templates, creating tests reports)
Assist HOD / Lab Technician maintaining current status of outstanding work as well as following up with the Section Managers regarding expected reporting dates
Daily screening of Jobs on G6 Training to be given on Methods & Analyses
Assistance with client requests for all incoming work and liaising with all clients in the case of sample discrepancies and / or queries regarding sample logistics and TAT
Continuous feedback and communication to the direct line manager
Assist in filing of job files, reports and to ensure filing systems are in order when necessary
Assist with switchboard activities when required
Keep relevant communications confidential
Complies and conforms to the laboratory quality management system (ISO17025 and SANAS)
Adhere to all quality and safety requirements of the SGS management system.
Perform any other reasonable tasks as assigned by direct line manager.
Obtain Procurement Quotes from suppliers, as per management instruction and MOQ stock level requirements in absence of Gen Administrator
Liaise with Business Procurement Administrator to finalize order process in absence of the General Administrator
Maintain a clean working environment
Qualification and Experience
Grade 12, with Mathematics and Science as subjects
Financial Management / Administrative qualification will be an advantage
Proficient with PC''s, especially with MS Word, Outlook, PowerPoint and Excel programs
Minimum of 3 years experience in a financial / administrative position
Laboratory background and related systems would be an advantage
Previous client and supplier liaison experience
Effective written and verbal communication skills
Excellent interpersonal skills and the ability to work with a variety of personalities
Ability to consistently meet deadlines
Ability to work both independently and as part of a team
Superb organizational skills
Ability to multi-task and handle several issues simultaneously
Ability to maintain a positive and professional attitude when dealing with escalated issues
Full time permanent position with competitive salary, training and development, internal promotions, travel and responsibilities and an interesting global working environment.
SGS also offers a highly competitive and attractive benefits package.
All appoints are made inline with our employment equity plan.
Should you have not heard from us within 2 weeks please accept your application as unsuccessful.