Position Purpose :
This role is responsible for all transactional purchase order generation for the region’s service centres. The incumbent will work closely with the Operations Team, Procurement Team and Finance Service Provider to ensure the efficient and timeous procurement of goods and payment thereof so sound financial and administrative skills are required.
The incumbent will also be tasked with capturing all Hire Stock and Raw Material stock counts, assist with variance investigations and validate yard stock movements.
Data accuracy is critical to ensure the integrity and relevance of plant activities that impact the company metrics so strong analytical skills are necessary.
The individual will be required to provide support and on-the-floor training and guidance in stock control and administration.
Key Accountabilities :
Transactional Purchase Order Processing
Accountable for completing purchase orders timeously and accurately.
Responsible for GL and cost centre selections and for ensuring all other details including quantity and price verifications.
Ensure goods received are receipted, request Purchase Order amendments if / where necessary and query discrepancies.
Check invoices and forward for timeous payment.
Run reports for open orders and follow up accordingly.
Liaise with Procurement team in regard to identified need for goods or services for the sourcing thereof.
Resolve queries relating to Invoices / Purchase Orders both internally and with suppliers.
Implement effective controls to minimise Basware queries.
Query resolution of relevant service centre costs and support provided for tracking costs e.g. reports for raw material usage, PPE registers, forklift maintenance trackers.
Responsible for raising CAPEX orders and confirming validity of information for accurate Asset Shell cost tracking and Asset Register entries.
Responsible for ensuring Operational Assets are accurately tagged.
Responsible for capturing all Hire Stock, Raw Material and Trading Stock stock-counts timeously and accurately on a scheduled basis.
Assist with stock variance investigations to mitigate risk of all stock held at SSA Service Centres.
Ensure Daily Plant Inspection Sheets Yard Stock Movements are accurately recorded in SAP.
Daily capture in SAP of all Functional Outsourced production. Accuracy is critical to ensure payment for the provided services is correct -
work with Ops personnel to carefully capture and manage all production data to facilitate APE transacting.
SAP trainer for new staff and refresher training for current staff.
Ensure timeous capture of Excessive Wear & Tear claims on Siebel.
Administration of company vehicles for the region e.g. fine administration, maintenance, services.
Responsible for pool car bookings.
General administration of Waged Employee files engagement forms, leave forms, workmen’s compensation etc.
Facilitate the timeous submission of relevant schedules to third party service providers.
Responsible for weekly Trading Stock recons ensuring queries e.g. damaged stock or trial products are timeously resolved and managed.
Produce weekly reports for management.
Maintain an accurate and up-to-date filing system.
Ensure SOPs are up-to-date.
Project support team member, testing, feedback, training, implementation in regions.
Required Qualification, Experience and Skills
Tertiary qualification preferred Purchasing or Supply Chain or Administration disciplines
2- 3 years general administrative experience.
Experience in purchasing.
3 years SAP experience
Systems - Microsoft Office Suite, SAP, Siebel, Basware, Coupa
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