Financial / Operations Manager
confidencial
Cape Town Northern Suburbs, Western Cape, Sudáfrica
3d ago
source : jobomas

Vacancy Details Employer : Confidential A well-established company based in Parow is seeking to employ a hands-on Financial / Operations Manager to joint their teamou will be working closely with the CEO of the company and will be responsible to oversee company finances and assisting with the business daily operationsr>

Responsibilities : Information systems · Functionality and information of SpaceBiz is up to standard and to the requirements of the company needs Debtors / creditors details up to date · Correct procedures are written for the usage of the systembr>

  • Security - access to the system and levels of security are in place for each userbr>
  • Simplify all data into usable reports and information through programming of the systembr>
  • Ensure that all the staff are trained and skilled to perform their daily operations through the best IT resourcesbr>
  • Pastel Accounting & Payroll · Correct data captured into the systembr>

  • Financial data captured correctlybr>
  • Payslips correctly imported with correct informationbr>
  • General Software / Hardware · All systems are standardised throughout the companybr>

  • Functionality of hardware is up to date and utilisedbr>
  • Development and maintenance of the company IT planbr>
  • Ensure that all the staff are trained and skilled to perform their daily operations through the best IT resourcesbr>
  • Emails are functional and operationalbr>
  • Security of company information and effective backup systems internally & externallybr>
  • Software used is to improve work performance and ease of workbr>
  • Telecommunication is functional and operationalbr>
  • Accounting : Cashbooks · Capturing of Bank statementsbr>

  • Update Creditors informationbr>
  • Record keeping of payments made & outstandingbr>
  • Daily & Monthly paymentsbr>
  • Petty cash balancing / controlbr>
  • Debtors · Financial clearance of all projectsbr>

  • Age analysis managementbr>
  • Record keeping of payments made & outstandingbr>
  • Debtors monthly reportbr>
  • Update Debtors informationbr>
  • Ensure that prices are correct / updated - Regular price comparisonsbr>
  • Debtors- statements administrationbr>
  • Creditors · Age analysis managementbr>

  • Credit application proceduresbr>
  • Monthly reconciliation of supplier accounts Tax Invoice, POD, PO, GRV · Improve settlement discount agreementbr>
  • Any discrepancy to be reconciled and correctedbr>
  • Ensure that prices are correct / updated - Regular price comparisonsbr>
  • Data capturing of fuel slipsbr>
  • Data Capturing · Import and capturing of supplier invoices receivedbr>

  • Import and capturing of customer invoices deliveredbr>
  • Data captured is up to standard with correct informationbr>
  • Sub-Contractors administration · New sub-Contractor contracts and informationbr>

  • Bank details to be confirmedbr>
  • Buy-Out Report updated on a two-weekly basisbr>
  • Subbie retention reconciliationbr>
  • Inventory Control · Monitor and control current inventory levelsbr>

  • Stock stake figures - Weekly, Monthly, and yearlybr>
  • Optimal Storing areabr>
  • First in first out inventory systembr>
  • Picking list and allocate inventory for productionbr>
  • Human Resource Personnel Records · Employee files are up to date with all documents in placebr>

  • Employment contracts are relevant and signed, with correct information of employeebr>
  • Leave record are kept of each employee and notified of the leave statusbr>
  • Training · Employee training is done for relevant departmentsbr>

  • Company certificates are kept in order and relevant BIBC, BEE, Employment Equity, Skills Development, Asbestos, WMC, FEMbr>
  • Clocking System · Employee clock in system is functioningbr>

  • Employee working hours recorded and any non-compliance reportedbr>
  • Recruitment · Correct recruitment procedure followed as per policybr>

    Disciplinary · All company rules are providedbr>

  • Necessary disciplinary steps are followed where employees are not cooperating within company rules and labour lawbr>
  • Improving staff working environment · All complaints to be processedbr>

  • Improving the moral of the companybr>
  • Company traditionsbr>
  • Social Committee · Administration of all social functions and activities within the budgetbr>

  • Keeping records of staff birthdays and Celebrationsbr>
  • Payroll · Monthly, fortnight and Subbie payslips to bebr>

  • Provident fund for all internal companiesbr>
  • Health & Safety Construction · All OHS procedures are in place for working on sitebr>

  • Non-Compliance to be corrected and procedures to be followed with preventative actionbr>
  • Any accidents / incidents reported, and the necessary steps takenbr>
  • Regular health & Safety meetings held with feedback reportsbr>
  • Factory · All OHS procedures are in place and correct signage in place to comply with the lawbr>

  • Regular OHS meetings held and recorded as prescribed by OHS lawbr>
  • Any accidents / Incidents reported, and necessary steps takenbr>
  • Office · All OHS procedures are in place and correct signage in place to comply with the lawbr>

  • Regular OHS meetings held and recorded as prescribed by OHS lawbr>
  • Any accidents / Incidents reported, and necessary steps takenbr>
  • Professional Consultantbr>
  • ISO management · Up to date on a monthly basisbr>

  • Authorisation to be provided for all procedures by COf the companybr>
  • Financial · Cost management - Monthly check on expenditures and cost saving methodsbr>

  • Inventory Control - Monthly Stock take proceduresbr>
  • Financial documents are correct and in line with auditors- requirementsbr>
  • Monthly management statementbr>
  • Financial reportingbr>
  • New projects / business opportunitiesbr>
  • Future developmentbr>
  • Finance optionsbr>
  • Insurance · Yearly insurance evaluationbr>

  • Credit Insurance : All debtors to be trading within the company / credit insurance policybr>
  • Company Insurance : All administration functionsbr>
  • Administration · Reception - Presentable for clientsbr>

  • File system - Functional and operationalbr>
  • Facility Maintenance - Functional and operationalbr>
  • IT Infrastructure · All staff computers are up to date and working accordinglybr>

  • IT Securitybr>
  • Emailsbr>
  • Microsoft packagesbr>
  • Secure storage for all company filesbr>
  • All staff cell phones are up to datebr>
  • Upgradesbr>
  • Monitor usersbr>
  • Requirements : · Relevant Financial Degree and CIMA / SAIPA qualifiedbr>

  • Post articles experience within a manufacturing company will be beneficialbr>
  • Accounting software experiencebr>
  • Tech savvy - able to make sure companies IT is fully functionalbr>
  • Able to manage a team and oversee company operationsbr>
  • Able to work within a fast-paced environment and handle multiple tasks at oncebr>
  • Organized and excellent problem-solving abilitiesbr>
  • Follow company proceduresbr>
  • Able to take risks and make decisionsbr>
  • To apply, moniquepersonastaff r>

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