Project Administrator (Durban)
Bytes Managed Solutions
Gauteng, South Africa
8h ago

Job Description : KEY RESULTS AREAS :

KEY RESULTS AREAS :

  • Provide support to Project Managers with regards to : Capturing, creation and obtaining approval of Project Documentation such as : Project Charter, Scope of Work (SoW), Project Schedules, Minutes of meetings, Rollout Plans, etc.
  • General project administration tasks i.e. data capture, filing, minutes, phone calls, updating documentation, secretarial duties, tracking installations, etc.

    Communication with project stakeholders

  • Follow-up on outstanding issues
  • Follow-up on outstanding project documentation (eg. Sign offs)
  • Follow up on logistics
  • Assist with the Facilitation of project workshops
  • Assist with reporting on Project Status
  • Arrange any meetings required for project meetings
  • Provide Project Administration support across multiple projects
  • Work onsite at the customer premises when required (or as the project dictates)
  • Job Requirements : JOB REQUIREMENTS

    QUALIFICATIONS :

  • Matric qualification
  • Office Administration or project administration
  • Good Microsoft Office skills (Outlook, Word, Excel, PowerPoint)
  • Advantage to have : Knowledge of the Bytes process in delivering projects to retail and / or financial customers
  • Advantage to have : knowledge of how the various Bytes processes work when delivering projects (eg. IMC process, SCM, etc.)
  • Advantage to have : ITIL knowledge
  • EXPERIENCE :

  • Quality checking documents and correcting where necessary (word docs and presentations)
  • 2-3 years’ experience in office or project administration
  • Experience in MS Projects and Excel would be an advantage
  • General understanding of a project’s life cycle and a methodology
  • 2 3 experience in a project management environment coordinating various activities (eg. Scheduling of Field service technicians;
  • follow ups with technicians and other resources, etc.)

  • Advantage to have : Updating site installation lists, tracking issues, follow ups with regards to outstanding work, etc.
  • Advantage to have : working on Astea
  • TECHNICAL SKILLS :

  • Computer literate : MS Office (full package Word, Excel, Powerpoint)
  • Knowledge of Project Tools would be an advantage (eg. Microsoft Project)
  • Strong Administrative skills
  • Good Organisational skills
  • Good telephone skills
  • Very organised and methodical
  • Knowledge of Astea would be an advantage
  • BEHAVIOURS / ATTITUDES :

  • VERY customer focused
  • Attention to detail and quality
  • Written and Verbal Communication
  • A good listener
  • Highest Standards of Integrity
  • Proactive
  • Relationship Management and Team Work
  • Pro active
  • Apply
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