Internal Sales Administrator - Johannesburg
HR Interactive
Randburg, Gauteng, South Africa
1d ago
source : PNet

JOB PURPOSE Support the achievement of sales targets by providing accurate and timely capturing of tenders, orders and / or quotations.

Assisting walk in clients KEY PERFORMANCE AREAS 1. Data capturing Capture quotes / orders within 1 hour of receipt e.g. a coded one line item needs to be actioned within 1 minute.

A non-coded one line item needs to be actioned within 2 minutes. No carry overs of orders or quotes to the next day. Compile tenders within 3-5 days Conduct follow-ups with customers where necessary on short supplies or no stock items.

Offer alternatives or open a backorder for the customer, if authorised and give the eta of when stock will arrive. Order Toner or paper on AS400 when required for the sales team Follow up with customers within 7 days for acceptance or rejection of quotes and record on an Excel spreadsheet.

2. Administration Spice tickets to be closed as soon as request has been actioned. Prioritise and file according to the FIFO principle within an hour.

Ensure the mailboxes are cleared daily. 3. Customer Service Assist with answering calls when the call centre is busy to maintain the required service level and service Company customers.

Communicate with internal and external customers in a courteous, friendly informative manner, whether telephonically, by email or face to face.

Assist with resolving customer queries 4. Teamwork Supports Internal Sales Consultants, Category Managers and Account Managers.

  • Highlight problems and work with the team to find solutions 5. Reporting Email the team every morning with open spice tickets Compile national sales and admin stats for internal sales consultants Compile list of COD orders awaiting payment and forward to internal sales team daily Submit weekly report on quotes converted to the Call Centre Manager Compile reports for customers on orders processed, short supplies, back orders and goods delivered, daily, weekly or monthly depending on the customer’s request JOB REQUIREMENTS Matric Certificate or diploma would be an advantage 2-3 years’ experience in an administrative role Competencies Required : Good understanding of Company products Understanding of Customer Service Understanding of discount structures Good communication skills (verbal and written) Computer literacy;
  • basic Excel and Outlook Good telephone skills Fast and accurate data capturing Planning and organisisational skills Problem solving Solution selling Attention to Detail Customer orientation Ability to prioritise Able to work under pressure Deadline driven Communication skills Initiative Admin orientated R9000 to R11000 ctc JOB REQUIREMENTS Matric Certificate or diploma would be an advantage 2-3 years’ experience in an administrative role Competencies Required : Good understanding of Company products Understanding of Customer Service Understanding of discount structures Good communication skills (verbal and written) Computer literacy;
  • basic Excel and Outlook Good telephone skills Fast and accurate data capturing Planning and organisisational skills Problem solving Solution selling Attention to Detail Customer orientation Ability to prioritise Able to work under pressure Deadline driven Communication skills Initiative Admin orientated

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