HR Specialist - 30367BR - EN
15d ago

Job Description

As the HR Specialist you will provide an effective and efficient HR service in order to support the HR Director and employees by implementing and coordinating a wide range of HR tasks and projects.

It is critical to ensure quality, reliability and on-time delivery of administrative and other HR tasks.


  • Responsible for the coordination of an effective Induction and Onboarding Program for new employees.
  • New starters’ administration : preparation of Contracts / Offer Letters and employment package including benefits.
  • Co-ordination of Quarterly meetings such as Talent Reviews and Employee Meetings as required.
  • Manage employee recognition projects such as Long Service Awards.
  • Attend and minute important meetings, type up plans and communicate with direct reports
  • Co-ordinate employee communications and country team meetings
  • Manage the administration around employees completing Strengths Finder reviews including scheduling the feedback sessions with the HR Director.
  • Assist with the preparation of documents and presentations for HR related training courses.
  • Schedule recruitment interviews for managers and HR Director.
  • Talent Reviews (scheduling and associated administration).

  • Ensure HR systems have 100% data integrity.
  • Maintain training records.
  • Provide information and copies of contracts as required for various audit purposes.
  • Assist Management by generating required personnel reports / statistics.
  • Maintenance of holiday / sickness records through AXIA.
  • Maintain records of Hep B vaccinations including the issuing of reminders when the vaccinations require updating

  • Provide administrative assistance to HR Director, in order to pay monthly salaries and benefits accurately and timely.
  • Provide relevant supporting documentation / forms to HR Director to ensure a smooth payroll process in compliance with SA regulations and SOX.


  • Towers Watson compensation survey (co-ordination).
  • Update the employee handbook
  • Event planning and co-ordination such as employee appreciation week, Tea with Leadership’ meetings and other engagement events
  • The transfer of all hard copy employee files to electronic systems
  • Wellness programme planning and implementation including co-ordination and promotion of the Employee Assistance Programme.

  • General day-to-day administration.
  • Maintenance of organisation charts and employee files.
  • Probationary Period administration.
  • Co-ordination of temporary staff for all departments, ensuring correct documentation is completed and cleared through the appropriate channels.
  • Equipment / software packages used :
  • Microsoft Outlook, Word, Excel, PowerPoint.
  • Job Requirements

    Previous HR experience in similar position

  • Must be a good communicator and be highly customer focused.
  • Must be able to work on own initiative.
  • Must be able to prioritise.
  • Must be numerate.
  • Must be able to multi-task.
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