As the HR Specialist you will provide an effective and efficient HR service in order to support the HR Director and employees by implementing and coordinating a wide range of HR tasks and projects.
It is critical to ensure quality, reliability and on-time delivery of administrative and other HR tasks.
Responsible for the coordination of an effective Induction and Onboarding Program for new employees.
New starters’ administration : preparation of Contracts / Offer Letters and employment package including benefits.
Co-ordination of Quarterly meetings such as Talent Reviews and Employee Meetings as required.
Manage employee recognition projects such as Long Service Awards.
Attend and minute important meetings, type up plans and communicate with direct reports
Co-ordinate employee communications and country team meetings
Manage the administration around employees completing Strengths Finder reviews including scheduling the feedback sessions with the HR Director.
Assist with the preparation of documents and presentations for HR related training courses.
Schedule recruitment interviews for managers and HR Director.
Talent Reviews (scheduling and associated administration).
Ensure HR systems have 100% data integrity.
Maintain training records.
Provide information and copies of contracts as required for various audit purposes.
Assist Management by generating required personnel reports / statistics.
Maintenance of holiday / sickness records through AXIA.
Maintain records of Hep B vaccinations including the issuing of reminders when the vaccinations require updating
Provide administrative assistance to HR Director, in order to pay monthly salaries and benefits accurately and timely.
Provide relevant supporting documentation / forms to HR Director to ensure a smooth payroll process in compliance with SA regulations and SOX.
Towers Watson compensation survey (co-ordination).
Update the employee handbook
Event planning and co-ordination such as employee appreciation week, Tea with Leadership’ meetings and other engagement events
The transfer of all hard copy employee files to electronic systems
Wellness programme planning and implementation including co-ordination and promotion of the Employee Assistance Programme.
General day-to-day administration.
Maintenance of organisation charts and employee files.
Probationary Period administration.
Co-ordination of temporary staff for all departments, ensuring correct documentation is completed and cleared through the appropriate channels.
Equipment / software packages used :
Microsoft Outlook, Word, Excel, PowerPoint.
Previous HR experience in similar position
Must be a good communicator and be highly customer focused.
Must be able to work on own initiative.
Must be able to prioritise.
Must be numerate.
Must be able to multi-task.