Laboratory AdministratorRustenburg North WestSGS is the worlds leading inspection, verification, testing and certification company.
SGS is recognized as the global benchmark for quality and integrity. With more than 97,000 employees, SGS operates a network of over 2,600 offices and laboratories around the world.
Primary Responsibilities Carrying out administrative duties related to the branch to ensure the efficient and cost effective operation of the branch.
filed properly and maintained in an audible manner Oversee all filing and saving of paper work at the sample receiving / logistics section Complies with health and safety regulations with the help of the SHEQ coordinator Keep relevant communications confidential e.
g. HR related matters Complies and conforms to the laboratory quality management system (ISO17025 and SANAS) Assist the SHEQ coordinator in SHEQ related matters Be involved in the investigations of deviations and / or non-conformance in the laboratory In the absence of the administrator, perform all the duties of the administrator In the absence of the client liaison officer, perform the following
Draw up and submit quotes upon request and follow up on acceptance of quotations / proposals issued Invoicing clients on completed work Liaise with the finance department on invoices and debt collection Assist with printing, emailing and faxing of results and invoices and other invoicing related documents to clients Oversee filing of all client documentation and data / worksheets generated by the individual departments Financial administration Follow all reasonable and lawful instructions issued by superiors Perform any other reasonable tasks as assigned by direct line manager Specific Responsibilities Has the authority to give reasonable instructions and delegate work to all staff in Sample Receiving (Receiving, Tracking, Login and Storage) section.
Ensure compliance with SGS Health and Safety protocols. Adhere to SGS general code of conduct and ensuring that it is followed through to all subordinates.
Cease the use of any equipment that may be deemed to constitute a safety hazard or entry to hazardous environments without the necessary knowledge and protection, and report the situation to higher authority to take action.
Cease to carry on with work that may affect the quality (integrity) of services and report the situation to higher authority to take action.
Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified Required SkillsEducation Diploma in Office Administration.
Diploma in Office computing. Experience 2 years experience Sample Logistics. 2 years experience in Office administration.
2 years experience in Financial administration. Competencies English (written and spoken). Extensive knowledge of SLIM specializing in logging of samples.
Knowledge of Health and Safety procedures.