Office Manager
Pro Tem
Cape Town, Western Cape, ZA
15h ago

Basic high level summary of requirements

  • Tech Savvy
  • Staff Supervision experience
  • Super-efficient and attention to detail
  • Social media & marketing experience
  • Project Management & implementation
  • Financial acumen
  • Proficient with systems automation, Excel, Microsoft Office Suite
  • Thrive in a pressurised environment
  • RESPONSIBILITIES / ACCOUNTABILITIES

    Brief Summary :

  • Marketing : Prepare adverts for candidates or positions to be marketed via social media and other relevant advertising platforms and increase brand awareness.
  • Strong social media and digital marketing experience an advantage.

  • Support : Manage Director’s diary (business and personal), prepare visual presentations on PowerPoint.
  • When required respond to emails or other correspondence on behalf of the Director.
  • Travel arrangements and ad hoc duties as they arise.
  • Salary

  • R18 000 R20 000 slightly neg (based on qualifications, years of relevant experience)
  • PLUS attractive performance related annual bonus
  • Exceptionally stable and strong company track record (the company did not retrench or let staff go over lockdown, all staff were well looked after).
  • Excellent track record of success in with an excellent reputation
  • The opportunity to really make an impact in a small, dynamic team where your ideas are taken seriously, and you are given the opportunity to implement and own projects
  • Supportive and collaborative team environment
  • Opportunity to grow within the business to the 2IC
  • RESPONSIBILITIES / ACCOUNTABILITIES

  • Minimum of 3-5 years working experience in a PA / Office Management position preferably within the Recruitment Industry or a Small Business environment
  • Staff supervision experience advantageous
  • Strong Excel skills and good with numbers
  • MS Office with advanced PowerPoint, Excel (advanced) experience
  • Relevant social media knowledge i.e. LinkedIn, Twitter, Instagram, etc.
  • Accurate and fast typing skills (60wpm)
  • Excellent writing skills
  • Human Resources :
  • Responsible for office fun and team building events and functions
  • Will champion the fun vibe in the office and come up with monthly team building and social events to keep the team vibe and connection
  • Will design and be responsible for team challenges and competitions, encouraging a high achieving culture committed to rewarding excellence while collaborating and having fun
  • Supervise office staff as required. Recruit new staff and manage the complete process including advertising, screening, interviewing, selection, induction and training.
  • Financial Support : Client invoicing, updating spreadsheets and basic support to the Accountant
  • PERSONAL ATTRIBUTES AND SKILLS

  • Exceptional communication skills (written and verbal) on all levels
  • The ability to speak and write in business language is non negotiable
  • Professional grooming as this is a corporate environment
  • Well organised and pedantic when it comes to attention to detail
  • Able to work under pressure whilst remaining adaptable, focussed and flexible
  • Creative and artistic (for marketing purposes on Linked in)
  • Have a valid driver’s licence and own vehicle
  • Prepared to work after hours if required to support the team to meet deadlines
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