Team Administrator
Amasiko Group
Midrand, Gauteng, ZA
3d ago
source : Careers24
  • This is a 5 year contract position
  • Maintain and manage the diary of Heads and Specialists, scheduling of appointments, arranging meetings, collecting visitors from reception and organizing refreshments.
  • Attend to general queries made to the Heads and answer and screens incoming calls.
  • Responsible for document flow in and out of the Programme Implementation Office.
  • Develop and maintain advanced record keeping (manual / electronic) and filling systems for the Programme Implementation Office.
  • Performs high level administrative and secretarial duties including typing, editing of reports and preparing presentations.
  • Compilation of confidential correspondence and general documentation. Undertakes all administrative duties(i.e. filing, photocopying and minute taking).
  • Head : Local Government Support Head : Programme & Stakeholder Management DDM Programme Implementation Office Programme Manager x 2 Contracts Management Specialist Information Management Specialist Information Support Specialist Programme Administrator Team Administrator District Hub Manager District Hub Manager District Hub Manager3 Responsible for arranging of local and international travelling arrangements and the processing of claims.

  • Responsible for leave administration on behalf of Heads (if applicable).
  • Undertake procurement administration for the Programme
  • Implementation Office.
  • Assist in the coordination / preparation and alignment of performance scorecard / s, track and monitor implementation thereof.
  • Undertake project / programme management initiatives as directed by the relevant business heads and specialists.
  • Coordinate the preparation of the Programme Implementation Office budgets and monitors spend thereof together with the relevant financial controller.
  • Prepare and present reports concerning activities, expenses, budgets and other items affecting the unit.
  • Co-ordination and preparation of reports and Unit / s submissions for the Programme Implementation Office Participate in meetings and interactions in order to ensure the recording of decisions and follow-up.
  • Coordinate Programme Implementation Office audits and review and monitoring activities.
  • Coordinate and assist in the preparation of submissions to Board, Business Review, Management Committees, Ad hoc Resolutions from specific committees (secretariat).
  • Any administration duties as assigned. (Fixed Term Contract Positions ending 31 March 2025)
  • An administration / secretarial diploma or an equivalent qualification is a requirement;
  • A minimum of 5 years administration and / or secretarial working experience.
  • Demonstrated project administration experience.
  • Demonstrated experience in working in a multi-disciplinary team.
  • Experience of coordinating project health checks and preparing project folder of audits.
  • High proficiency with Windows applications.
  • Proficient with Microsoft Office (MS-Word, MS Excel (at an advanced level of proficiency), MS PowerPoint, MS Outlook).
  • A minimum typing speed of 55 wpm to 60 wpm are required.
  • Considerable knowledge of standard administration practices and procedures is a necessity for this position;
  • Excellent knowledge of protocol and etiquette;
  • An understanding of organizational processes and group dynamics
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