DUTIES AND RESPONSIBILITIES
Data capturing and processing of accounting and finance source documents into sage Evolution.
Ordering stock and exportation of goods
Receiving & monitoring of goods that have been ordered
Being point of contact for a range of staff and external stakeholders
Processing and directing mail and incoming goods & packages
Typing letters, reports & other business documents.
Phone etiquette & excellent time management
Improving the administrative function of the business
Preparation and processing of monthly and periodic Journals upon review by the Finance Manager
Processing of debtors and creditors invoices and related documents.
Creditors and debtors reconciliation weekly / monthly / yearly.
Inventory & calendar management which include :
o Inventory Issues processing into Sage
o Processing invoices to relevant customers into Sage
o Record keeping & filing
o Monthly stock takes and investigation of variances
o Keeping stock control systems up to date (CADEX)
o Producing regular reports on a daily, weekly and monthly
Inter-divisional transactions reconciliations.
Management of Division cash manager i.e. preparation of weekly payment schedule and
tracking of payments.
Petty cash reconciliation
Filling of Accounting and Finance source documents
Payroll and Accruals month end procedures and reconciliation.
Any other ad hoc management, finance and accounting duties and responsibilities assigned by management.
Prioritization & problem solving
Strong and attention to detail
Research & analysis skills
Good customer care skills
Proactive and entrepreneurial bent
Strong leadership capacity with high impact and influence
Strong communication & negotiation skills
Ability to interact productively (written & Oral)
Planning and organizing skills
Good at relationships and an outgoing personality
Computer literacy in all basic business programs
Budgeting and cost management skills
Minimum 3 years experience in a similar role in an FMCG environment
Prior secretarial & administrative experience will be an added advantage