Systems and Support Administrator - Payroll
Oxyon Human Capital Solutions
2d ago
source : Job Placements

Main Job Purpose :

To provide an administrative & support function to assignees, clients, business and the department on payrolling & associated software used by the Client and its subsidiaries.

Key Performance Areas

  • Ensure all Company policies, procedures and practices are effectively maintained and adhered to.
  • Assist with onboarding of companies into the existing payrolling and associated systems of the Client and its subsidiaries.
  • Assist with support and training requirements for software used by the Client and its subsidiaries.
  • Assist in engagement with various stakeholders involved in the payroll process to improve efficiency and save costs.
  • Assist with payroll support as and when required.
  • Assist with identifying opportunities for efficiency within the payroll
  • Assist with conducting assessments as required to improve the payroll process i.e. assessing the T&A systems in order integrate directly into their payroll system.
  • Provide support to existing and new time and attendance software clients / users.
  • Setting up of time and attendance software to enable accurate import of time and attendance data into the payrolling system.
  • Manage and prioritize service technician’s call outs.
  • Prepare quotes for business and external clients.
  • Daily importing of client logs from the time and attendance software.
  • Ensure that all hours are captured correctly on the time and attendance software.
  • Conduct and ensure successful enrolments of assignees on a site.
  • Ensure that all assignees clocking information is accurately captured.
  • Raise any concerns with the Biometric systems on site to management.
  • Ensure that all assignees are familiar with the biometric usage procedure.
  • Provide accurate export files and signed reports to the Payroll Department.
  • Provide daily time and attendance reports to clients and management.
  • Perform general administration and filing tasks as and when required.
  • Core Competencies

  • Minimum of 2 years’ experience working with the following software Time and attendance softwareClocking systems / Biometrics
  • Advanced knowledge and understanding of : Microsoft ExcelPayrolling EnvironmentBio-metric Systems relating to Time & Attendance management
  • Communication Skills Understanding, speaking, reading, writing EnglishAdvanced knowledge of computer systems in placeThe ability to communicate effectively with peers on all levels.
  • A professional telephone manner

  • Numeracy Advanced mathematical concepts
  • Teamwork / Achieving with Others Ability to exchange ideas and reach consensus.Ability to work independently on certain tasks.
  • Results Focus The ability to work to deadlines.The ability to perform different tasks simultaneously.The ability to work at a fast pace.
  • The ability to initiate tasks.The ability to see tasks and projects through to completion.The ability to remain self-motivated.

  • Problem Solving Overcoming obstacles to achieve goals.Constant attention to detail and accuracyAbility to effectively manage time to ensure projects and task meet their deadline objectives.
  • Prioritising tasks in line with job requirements

  • Confidentiality and Integrity (Necessity) The ability to uphold confidential information and sensitive issues brought to the department.
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