IntroductionTo provide professional secretarial and administration support to the Senior ManagementSpecificationKey Performance Areas : Manage and administer the Senior Managements diary and itinerary.
Type and prepare all the necessary documentation for the Senior ManagementEnsure the safe keeping and filing of all documentation and records in the office of the Senior Management in line with the relevant legislation and policies.
Ensure the smooth running of the Senior Managements office by handling all correspondence and queries requiring the attention of the Senior Management.
Obtain inputs, collates and compile reports, e.g.
progress, monthly and management reports.Scrutinize routine submissions / reports and make notes and / or recommendations for the Senior Management.
Respond to enquiries received from internal and external stakeholders, in consultation with the Senior Management.Clarify instructions and notes on behalf of the Senior Management.
Handle and manage cash flow in the office of the Senior Management, including petty cash.Perform routine duties in the office of the Senior Management including telephone, travel arrangements, hotel bookings and arranging appointments and meetings with stakeholders.
ability to organise and liaise well with people at all levels; excellent computer and IT skills; ability to function under pressure and monitor projects as assigned.
An ability to maintain confidentiality is key.
An appropriate Secretarial qualification and a minimum of 1 years PA (Personal Assistant) experience or equivalent or Matric with 1 to 2 years administrative experience.
The abilities to undertake work with initiative and efficiency and to handle more than one task at a time are essential.
The candidate must have advanced MS Products knowledge (Word, Excel, Access, and PowerPoint).