Employer Description
Our Client is in the architectural, interior, and infrastructure design industry and they are based in Gauteng.
Job Description
Administration
Report and support to the Admin and Finance Manager with administration duties.
Assist with the enforcement of HR Compliance, Occupational Health and Safety Compliance and sound Corporate Governance policies.
Identify possible cost saving initiatives for the Company.
Maintain an orderly filing system.
Making travel arrangements such as booking flights, cars and making hotel & restaurant reservations.
Request quotes for the procurement of new IT hardware and software.
Manage the e-mail and printer setup of new laptops.
Book laptop repairs and track progress.
Manage IT Tickets. Assist users or log the Ticket with IT Provider.
Assist with subscriptions, new licenses and cancellations.
Induction of IT / filling procedure and protocols for new employees.
Update and maintain the Hardware and software asset register.
Assist with research and analysis of best suited software for the company.
Monitor IT Invoices and Statements closely to avoid misappropriation of funds and report accordingly.
Analyse all supporting tickets against invoices received from IT Provider.
Prepare monthly IT reports.
Execute any other administrative duties that might be required.
Accounting
Receive quotes / proformas / invoices from LFSA staff or directly from Consultants / Service providers.
Check the quotes / proformas / invoices for our Company details and accuracy and then
obtain authorization from the MD for payment.
Ensure banking details are provided on approved quotations before submitting for payment.
Ensure all quotations are replaced with tax invoices and that the invoice contains the correct information.
Issue supplier purchase orders and invoices.
Receive disbursement forms from staff, check them against slips provided and confirm totals. Obtain approval from the MD for payment.
Photostat slips to A4 paper.
Scan copies of disbursement claim forms and supporting documents and save under the appropriate Project folder.
Submit a copy of the claim form for payroll processing.
Update the disbursement summary sheet for the US office.
Human Resources
Maintain HR records of the Company.
Maintain leave records.
Keep personnel files up to date with current information.
Welcome new staff members and give them an induction of the relevant standard operating procedures
Issue Employee Information Forms to new staff; collect completed copies for processing and file both hard and soft copies.
Issue Emergency Contact Detail Forms to new staff; collect completed copies and file a soft copy while providing the Health & Safety Officer with a hard copy.
Issue Employee Code of Conduct to new staff; collect signed copies and file both hard and soft copies.
Qualifications
Diploma or Certificate in Administration
Skills
Above average computer literacy
Pastel accounting experience
Reasonable mathematical skills
Strong accounts payable experience
Pastel Partner experience 
