PSIBER National Payroll Manager (EE Candidates would be Advantage)
Johannesburg, South Africa, Gauteng, ZA
13h ago

PSIBER National Payroll Manager, JHB East Ormonde, R Neg + Benefits

  • Matric
  • B.Com with major in Accounting, Finance, Taxation or HR and or PAYROLL Qualification
  • 5 Years working experience in the Management of wages and salaries including those of Directors
  • Experience on PSIBER package
  • Handling 5 Rules including Namibia ( strong exp and understanding of Taxes out of SA Borders )
  • Handling 27 Payrolls (weekly 13 and monthly 14)
  • Management of Wage Administrators, Snr Payroll Administrators and Payroll Manager
  • STRONG UNION understanding and past experience. Experience FBUMA Union would be advantage
  • ABOVE AVERAGE COMMUNICATION SKILLS able to communicate with Unions and EXCO on all levels.
  • Good understanding of income tax legislation and associated payroll implications
  • Advance MS Office
  • High attention to detail
  • Minimum of 5 years’ finance and or Payroll experience required in a similar role
  • Previous managerial experience
  • Minimum of two years direct people management experience
  • Strong Management and leadership skills
  • Strong computer skills and system knowledge
  • Ability to implement processes and controls
  • Advanced Excel skills required
  • Attention to detail, excellent organizational and interpersonal skills required;
  • Ability to work under pressure
  • Driver’s license and own transport
  • Key Qualities
  • Credibility, ethical, and clean financial history
  • Exceptional work ethic
  • Attention to detail, accuracy and efficiency
  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse Industry
  • Excellent organizational skills
  • Highest levels of morals, ethics and integrity
  • Excellent communication and people skills
  • Excellent administrative skills
  • Able to work under high pressure and deliver on deadlines Internal
  • Lead and manage the national remuneration services and processing of employees as well as minimising any risks associated with Indirect Taxes.


  • Reconcile and manage weekly and monthly payrolls
  • Ensure accurate and timeous payroll journals are proecessed
  • Supervise the administration of all payrolls
  • Updating new tax laws for and all statutory payments
  • Provide tax efficient remuneration structures in accordance with SARS regulations.
  • Developing processes for payroll department to ensure it flows efficiently.
  • Manage performance reviews and development plans of payroll department
  • Manage the payroll department to ensure timely preparation and accurate salary distribution
  • Managing the process of sending electronic pay slips to employees
  • Maintains payroll guidelines by updating the payroll system.
  • Comply with legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions
  • Maintain payroll staff job outputs by counseling and disciplining employees; planning, monitoring, and appraising job results.
  • Working with line managers to create better relations within the business
  • Develop reports that will assist in generating efficient and accurate information when needed. Payroll Taxes
  • Manage the payroll tax returns process and ensure compliance with SARS requirements and adhering to deadlines
  • Manage all payroll tax requirements, queries and responses required to or from regulatory authorities and meet a high-quality standard within deadlines established by the firm and / or regulatory authorities
  • Assist in developing and implementing controls to ensure accurate, valid and complete information is obtained from payroll tax compliance and reporting
  • Take ownership payroll tax calculations and submissions for the entire business
  • Processing Payroll

  • Calculate Increases / Pro-rata salary / travel allowance / incentive bonus / leave pay / notice pay
  • Oversee and review annual update for group life and disability percentage
  • Ensure the changes to leave entitlement based on years’ service
  • Reconcile Leave value for whole company and send to Finance for budgeting
  • Manage and oversee the RFI (Retirement Funding Incentive) process
  • Apply and Enter Tax Directive Numbers where necessary for lump sum payment and retrenchments
  • Review all exception reports to ensure changes and adjustments done are approved prior to finalising monthly payroll run
  • Review ACB (Automatic Clearing Bureau) for salary release and Transfer on Bank
  • Review and balance Garnish spreadsheet pulled from PSIBER (Later on VIP) less Admin fee
  • Review and release Garnish deduction from PSIBER and import into Bank for processing
  • Review reconciled schedule of medical aid members and send to medical aid provider
  • Reconcile the pension fund on a monthly basis. Ensure monthly contribution statements are completed and issued
  • Authorize all online pension fund terminations done by direct reports
  • Ensure that all qualifying permanent employees are linked to pension before payroll release each month Group Benefits / Funeral Fund / Disability / Group Life
  • Review spreadsheet
  • Balance spreadsheet with VIP and email to relevant institutions
  • Prepare payment voucher Reconciliation of Payroll
  • Print Earnings and Deduction reports Changes only and use to audit payroll before release
  • Balance Earning and Deduction reports to changes received e.g. overtime sheets, unpaid leave

  • Balance all Earnings and Deductions to the Total Company Summary Report
  • Ensure that payments made balance back to Payroll Reconciliation
  • Send complete payroll reconciliation to Finance
  • Reconcile all Payroll Control Accounts on a monthly basis
  • Ensure calculation and submission of workman’s compensation returns and online submission
  • Review leave reports
  • PAYE, SDL & UIF reconciliation for payment to SARS (South Africa Revenue Services) each month
  • Ensure Mid-year and February Tax year end reconciliation for each employee. In YTD calculation ensure that taxes balance to what was paid during the year for each employee
  • Balance EMP501 (on SARS online system) and ensure the issuance of IRP5’s for each employee.
  • Check electronic banking on a daily basis to check for payments stopped or returned
  • Ensure reconciliation and import of fuel card deductions for qualifying employees, ensure they are linked to stannic method of calculation, for tax purposes.
  • Ensure reconciliation and import expenses for employees on VIP.
  • Oversee calculation and processing of Fringe Benefits (company car tax, allowances)
  • Calculating and processing 13th cheque payments for qualifying employees in December each year.
  • Complete and submit all relevant documents and reports to Government Institutions
  • Complete and submit all Department of Labour forms pertaining to Maternity leave
  • Complete and submit all Quarterly Statistics Back-up to computer
  • Ensure back-up is done for all companies onto the server for safe keeping
  • Ensure that all reports and pay-slips are printed before back-up is done.
  • Current payroll file

  • Clear all current month’s papers hand over processed documents to administrator to file documents in completed payroll file Start of new
  • period

  • Oversee the process to create all the requirements and set-up for the new period
  • Payroll Taxes

  • Reconcile payroll tax calculations to supporting documentation
  • Payroll taxes returns are filed, and payments made before at least 2 days before deadline to ensure no penalties and interest on late filing or
  • payments

  • Perform PAYE reasonability tests and deep dives
  • Ensure all SARS correspondence has been acknowledged and addressed
  • Ensure clearing of all outstanding issues and items on E-Filing
  • Regular review of SARS statements of Account to ensure payroll tax affairs are maintained
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