PSIBER National Payroll Manager (EE Candidates would be Advantage)

RAKKGALAKANE RECRUITMENT

Johannesburg, South Africa, Gauteng, ZA

13h ago

PSIBER National Payroll Manager, JHB East Ormonde, R Neg + Benefits

Matric

B.Com with major in Accounting, Finance, Taxation or HR and or PAYROLL Qualification

5 Years working experience in the Management of wages and salaries including those of Directors

Experience on PSIBER package

Handling 5 Rules including Namibia ( strong exp and understanding of Taxes out of SA Borders )

Handling 27 Payrolls (weekly 13 and monthly 14)

Management of Wage Administrators, Snr Payroll Administrators and Payroll Manager

STRONG UNION understanding and past experience. Experience FBUMA Union would be advantage

ABOVE AVERAGE COMMUNICATION SKILLS able to communicate with Unions and EXCO on all levels.

Good understanding of income tax legislation and associated payroll implications

Advance MS Office

High attention to detail

Minimum of 5 years’ finance and or Payroll experience required in a similar role

Previous managerial experience

Minimum of two years direct people management experience

Strong Management and leadership skills

Strong computer skills and system knowledge

Ability to implement processes and controls

Advanced Excel skills required

Attention to detail, excellent organizational and interpersonal skills required;

Ability to work under pressure

Driver’s license and own transport

Key Qualities

Credibility, ethical, and clean financial history

Exceptional work ethic

Attention to detail, accuracy and efficiency

Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse Industry

Excellent organizational skills

Highest levels of morals, ethics and integrity

Excellent communication and people skills

Excellent administrative skills

Able to work under high pressure and deliver on deadlines Internal

Lead and manage the national remuneration services and processing of employees as well as minimising any risks associated with Indirect Taxes.

Payroll

Reconcile and manage weekly and monthly payrolls

Ensure accurate and timeous payroll journals are proecessed

Supervise the administration of all payrolls

Updating new tax laws for and all statutory payments

Provide tax efficient remuneration structures in accordance with SARS regulations.

Developing processes for payroll department to ensure it flows efficiently.

Manage performance reviews and development plans of payroll department

Manage the payroll department to ensure timely preparation and accurate salary distribution

Managing the process of sending electronic pay slips to employees

Maintains payroll guidelines by updating the payroll system.

Comply with legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions

Maintain payroll staff job outputs by counseling and disciplining employees; planning, monitoring, and appraising job results.

Working with line managers to create better relations within the business

Develop reports that will assist in generating efficient and accurate information when needed. Payroll Taxes

Manage the payroll tax returns process and ensure compliance with SARS requirements and adhering to deadlines

Manage all payroll tax requirements, queries and responses required to or from regulatory authorities and meet a high-quality standard within deadlines established by the firm and / or regulatory authorities

Assist in developing and implementing controls to ensure accurate, valid and complete information is obtained from payroll tax compliance and reporting

Take ownership payroll tax calculations and submissions for the entire business

Processing Payroll

Calculate Increases / Pro-rata salary / travel allowance / incentive bonus / leave pay / notice pay

Oversee and review annual update for group life and disability percentage

Ensure the changes to leave entitlement based on years’ service

Reconcile Leave value for whole company and send to Finance for budgeting

Manage and oversee the RFI (Retirement Funding Incentive) process

Apply and Enter Tax Directive Numbers where necessary for lump sum payment and retrenchments

Review all exception reports to ensure changes and adjustments done are approved prior to finalising monthly payroll run

Review ACB (Automatic Clearing Bureau) for salary release and Transfer on Bank

Review and balance Garnish spreadsheet pulled from PSIBER (Later on VIP) less Admin fee

Review and release Garnish deduction from PSIBER and import into Bank for processing

Review reconciled schedule of medical aid members and send to medical aid provider

Reconcile the pension fund on a monthly basis. Ensure monthly contribution statements are completed and issued

Authorize all online pension fund terminations done by direct reports

Ensure that all qualifying permanent employees are linked to pension before payroll release each month Group Benefits / Funeral Fund / Disability / Group Life

Review spreadsheet

Balance spreadsheet with VIP and email to relevant institutions

Prepare payment voucher Reconciliation of Payroll

Print Earnings and Deduction reports Changes only and use to audit payroll before release

Balance Earning and Deduction reports to changes received e.g. overtime sheets, unpaid leave

Balance all Earnings and Deductions to the Total Company Summary Report

Ensure that payments made balance back to Payroll Reconciliation

Send complete payroll reconciliation to Finance

Reconcile all Payroll Control Accounts on a monthly basis

Ensure calculation and submission of workman’s compensation returns and online submission

Review leave reports

PAYE, SDL & UIF reconciliation for payment to SARS (South Africa Revenue Services) each month

Ensure Mid-year and February Tax year end reconciliation for each employee. In YTD calculation ensure that taxes balance to what was paid during the year for each employee

Balance EMP501 (on SARS online system) and ensure the issuance of IRP5’s for each employee.

Check electronic banking on a daily basis to check for payments stopped or returned

Ensure reconciliation and import of fuel card deductions for qualifying employees, ensure they are linked to stannic method of calculation, for tax purposes.

Ensure reconciliation and import expenses for employees on VIP.

Oversee calculation and processing of Fringe Benefits (company car tax, allowances)

Calculating and processing 13th cheque payments for qualifying employees in December each year.

Complete and submit all relevant documents and reports to Government Institutions

Complete and submit all Department of Labour forms pertaining to Maternity leave

Complete and submit all Quarterly Statistics Back-up to computer

Ensure back-up is done for all companies onto the server for safe keeping

Ensure that all reports and pay-slips are printed before back-up is done.

Current payroll file

Clear all current month’s papers hand over processed documents to administrator to file documents in completed payroll file Start of new

period

Oversee the process to create all the requirements and set-up for the new period

Payroll Taxes

Reconcile payroll tax calculations to supporting documentation

Payroll taxes returns are filed, and payments made before at least 2 days before deadline to ensure no penalties and interest on late filing or

payments

Perform PAYE reasonability tests and deep dives

Ensure all SARS correspondence has been acknowledged and addressed

Ensure clearing of all outstanding issues and items on E-Filing

Regular review of SARS statements of Account to ensure payroll tax affairs are maintained

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