We are recruiting an Executive Assistant / Executive Assistant to Management for a well-established Company in RustenburgPurpose of the jobThe purpose of this job is to provide secretarial and administrative support to the EXCO team and ensure the professional and efficient running of the EXCO officeKey Performance Areas : Operational / TechnicalAct as the point of contact between the executives and internal or external stakeholdersManaging Executives’ diariesOrganise and handle all logistical arrangements for meetings and workshops, such as booking meeting rooms, food, and beverages, communication with external venuesRecord meeting discussions and provide minutes.
Handle electronic and other correspondence, analyse and determine significance, and routing to appropriate personnel in a timely and efficient manner.
Manage and maintain executive calendar, scheduling travel arrangements, and detailed travel itineraries.Collect and analyse information, and prepare reports and presentations.
Maintain all administrative processes, including document management, concise record keeping, archiving, and tracking.Maintain inventory and office supplies.
Anticipate needs, evaluate new office products, place them, and often expedite orders when necessary.Prepare board reports for submission, which includes collecting, correcting, collating, and distribution.
Administration of the Business Development Pipeline Management systemOrganise and facilitate corporate events and ensure correct application of the brand for positioning.
Assist with the development and distribution of marketing and branding material of the company PeopleServe as the first point of contact, and represent the look and feel of the Executive teamCommunicate in a professional manner.
Actively interface with the Group Executive team members as well as internal and external colleagues to achieve team performance targets and outputs.
Act with empathy and respect in controlling the engagement channel between employees and the Executive team Innovation and growthProvide ideas to improve current administrative systems.
Actively participate in sessions with both EXCO and other administrative and managerial positions to find ways to improve the work of the team / department.
Contribute ideas on how to improve work practice and procedures Qualifications required : Essential : Matric with a secretarial qualification / accredited PAValid driver’s license Advantageous : Diploma in Office administrationMinimum Experience : Essential : Minimum 5 years experience in a similar role (Serving senior managers)