Ensure that all stakeholder (e.g. service providers, banks) communication is accurate, timeous, professional and relevant Build and maintain mutually beneficial relationships with internal and external stakeholders Manage and maintain executives’ schedules, including scheduling of meetings, conferences, making of appointments and effective diary management Provide administrative support to CEO and EXCO team Local and overseas travel arrangements Scheduling, compiling meeting documentation and circulating timeously prior to meetings and taking of minutes, with appropriate record keeping and action item lists Set up of board meetings, preparation of board packs and taking of minutes at board meetings Make arrangements to facilitate meetings such as booking venues, arranging catering etc.
Responsible for some company secretarial duties and liaising with key business partners Proof read correspondence, agreements and contracts before escalating for approval Compiling various documents, letters, agreements etc.
Communicates directly, and on behalf of the CEO with Board members, clients, staff, and others Gather FICA documents and prepare agency applications Ensure accurate record keeping and filing of various documents and correspondence (meeting minutes, resolutions, countersigned documents etc.
Financial administration of all purchase order requests and ensuring payment of invoices and expense claims Ensure authorisation of quotations and invoices as required Monthly reconciliation of Executive’s credit cards Make ad hoc sundry purchase and payments (tickets, telephone bills, gifts etc.
Act as a gate keeper to CEO and ensure adequate resolution of general queries or issues raised MINIMUM REQUIREMENTS : Completed Matric Essential BCom Degree Financial Management / Financial Analysis / Accounting preferred 1 3 years’ experience as an Executive Assistant Solid financial understanding and ability to give financial input or advice Proficient in MS Office