implementing improvements in procedures and processes as directed, in a timely mannerExecution of any investment related transactions additions or disposals related administration and payments etc.
Cash Flow and budgeting : Day to day treasury and cash flow monitoring and management, in conjunction with the Finance ManagerDaily monitoring of bank accounts of various entities (multi-currency EUR / GBP / USD / ZAR)Administration of payments on Online banking (All companies have bi-monthly and Ad-hoc payments)Managing and maintaining debtorsManaging and maintaining creditorsMaintain relationship and all interactions with private equity partners and brokers on investments, dividend payments, loan capital repayments and interest payments in line with agreements concludedPreparation and overview of annual budgets, interim forecasts and cashflows, monitoring against actuals and addressing any discrepanciesAsset management : Management and oversight of all assets within the group (properties, art, listed shares, unlisted shares, funds, etc.
ensuring all key risks are continually reviewed and addressed with senior managementOversight of art collection & related administration and risks, ensuring art team records are accurate and collection being management in line with agreementsEnsure compliance with annual insurance requirements across all asset classes, liaising with insurance brokers for annual review and changes to policiesCompliance, taxes and secretarial : Preparation of tax calculations for individuals and companies’ provisional and final income tax payable (multiple jurisdictions), liaising with and managing external tax advisors as requiredPreparation and review of VAT reports for submission to SARSManage & oversee secretarial maintenance of statutory documentation, ensuring complianceResponsible for all KYC / AML requests and requirementsResponsible for preparation of resolutions and meeting minutesResponsible for administering service providers in setting up companies, suppliers, new bank accounts etc.
Assist with administering changes to group structure across different jurisdictions if applicableResponsible for drafting any contracts / agreements as needed loans, investments, guarantee agreements etc.
Responsible for management of data and filing, ensuring that all necessary information is filed appropriately and accurately, responsible for maintenance of data files and records across all entitiesResponsible for resolving all SARS / other tax authorities and regulatory related queries and reviews as applicableExternal and internal reporting / communication : Preparation of internal or external adhoc reporting / analysis, including bi-annual board meeting packsPreparation of monthly covenant tests for external financiersPoint of contact for external and internal stakeholders as needed (local and international)Ad-hoc items : Given that the group is owned by a single family, ad hoc tasks will be assigned on a regular basis.
Any other finance and administrative related tasks as and when required.SOFTSKILLS / ADDITIONAL INFO : Fluent in written and spoken EnglishVery comfortable dealing with local and international stakeholders via e-mail and telephone, some of whom English is not their first languageExcellent communication skills (keeping stakeholders informed, managing up and down)Comfortable dealing with a variety of people at different levels including senior management and directorsEnsure accuracy of own and others work (where applicable)Deadline drivenExcellent attention to detail and ability to conduct self-review processesPositive can-do attitudeProblem solving