Payroll and Benefits Officer
Maryvale, ZA
6d ago

Job Summary :

To contribute to the efficiency and accuracy by ensuring that employees are paid on time and correctly. To provide employees with relevant information as required by the BCEA.

Ensure timeous payment and administration of benefits for all employees as per Group. To contribute to group policies and procedures to ensure the sound management and control of the department.

Key Responsibilities and Deliverables :

Effective Input Processing

  • Collecting of salary input documents
  • Scrutinizing of salary documents for abnormalities
  • Comparing SMP vs Kofax vs e-mails CRS to ensure all salary documents are accounted for and completed as per company policy
  • All abnormalities and incomplete documents to be logged on HR query list
  • Obtaining outstanding documents when necessary
  • Prepare documents for processing
  • Process input documents capture onto payroll system
  • Ensure that all input is captured accurately and on time and take corrective action when necessary
  • Ensure all data is inputted by deadline date
  • Ensure timeous action taken relating to finalization of queries to ensure service delivery continues
  • Ensure Kofax are up-to-date with no more than 10 entries outstanding at any given time
  • Adhere to all deadlines applicable to payroll department
  • Adhere to company procedures and policies
  • Always be able to provide detail when calculating
  • Ability to ensure availability of documents captured within the applicable month if and when queried
  • Apply audit requirements to everyday tasks
  • Effective salary administration

  • File and update Personnel records (Kofax & e-mails)
  • Provide feedback to employees and management regarding queries within 48 hours
  • Sort and distribute salary advice slips, IRP5’s, salary benefit documents, e.g. pension certificates
  • Report abnormalities to line manager for clarification
  • Highlight departmental input and effectiveness / errors
  • Ensure that payslip registers are received back
  • Salary Clearing to be reconciled and up to date
  • Loading payments(EFT’s)
  • Ensure all stop payments and recalls are done by deadline date accompanied by reversals if and when necessary
  • Ensure reversals of payments are done within the applicable month to ensure corrective action was taken for recalls
  • Effective reporting (Payroll and Migrate)

  • Ensure goals and objectives are met
  • Ensure all errors Migrate reports are corrected timeously
  • Scrutinize all auditing error reports and correct immediately and provide Payroll Auditor with feedback or confirmation once corrected
  • All reports to be checked and corrected to minimize month end queries all reports to be signed off
  • Ensure that payslip registers are received back and signed off by managers
  • Maintain Audit requirements
  • Contract Dates accurate
  • Effective Benefits Administration

  • Ensure all Medical Aid applications are complete and correct as per Company Policies and Medical Aid Plans
  • Ensure application forms are submitted on time and captured within the applicable month using SMP as starting point
  • Make sure that all Death Claims are complete and certified
  • All Death Claims to be updated daily
  • Death Claims to be submitted within 2 days to the Fund
  • Pension forms / Beneficiary forms to be complete and submitted
  • Ensure all EE are on Pension as per Company Policy and criteria
  • Disabilities to be noted daily and outstanding information to be requested and submitted to Fund
  • Ensure that proof can be provide at all times regarding submissions and payment to 3rd parties record keeping
  • Garnishee’s queries to be dealt with directly
  • UI19 documents to be generated immediately upon receipt of termination documents
  • Pension withdrawal forms to be completed upon receipt of termination document and submitted within the applicable month
  • Abnormalities to be logged, communicated and resolved and feedback communicated
  • Effective teamwork and self-management

  • Ability to work in a team to achieve a shared goal
  • Demonstrate flexibility in balancing achievement of own objectives with abilities to understand and respond to organisational needs
  • Manage own career development by staying abreast of any technical and industry changes
  • The capacity to plan, manage, monitor and evaluate own workflow and output, anticipating obstacles, juggling priorities and following through on goals and commitments within agreed time-frames
  • Communication

    Organisational commitment

    Teamwork & collaboration

    Relationship building


    Performance & results driven

    Continuous growth & improvement

    Resilience & stress management

    Service excellence

    Analysis & problem solving

    Planning & prioritisation

    Quality & detail excellence

    Financial acumen

  • Relevant Diploma at NQF level 5
  • 2-3 years’ admin experience, capturing data and verifying if remuneration related issues
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