Facilities Co-ordinator
Vega
Cape Town, Western Cape, ZA
1d ago
source : Latest Jobs
  • Responsible for general coordination and supervision of all matters pertaining to the smooth, efficient and professional running of all grounds, maintenance and contracted support services of the campus.
  • Education : Technical Senior Certificate or equivalent is preferred. Functional Competencies :

  • Drivers licence and own vehicle required.
  • Hands on, proactive, hard worker that can work on own initiative.
  • Ability to take instruction and constructive criticism and work independently by following written and verbal instructions.
  • Organisational, supervisory and communication skills.
  • Proven computer literacy competence - MS Word; MS Excel; Outlook.
  • Able to solve problems and respond to needs as they arise.
  • Able to work under pressure and meet deadlines.
  • Strong mechanical and handyman knowledge base with the ability to use hand and power tools and basic machinery.
  • Basic electrical knowledge which includes being able to identify phases, and basic electrical components.
  • Good verbal and written communication skills including the ability to work with various individuals and groups.
  • Must be physically capable of performing the job.
  • Knowledge of Plumbing, Electrical, and Carpentry are preferred.
  • Work Experience :

  • 3-4 years' facilities experience
  • Handyman experience
  • Strong administrative skills
  • Supervisory experience preferred (ideally of maintenance staff)
  • Key Performance Area :

  • Assist with Internal and External OHS audits and maintain OHS file in accordance to regulatory requirements.
  • Understanding of company loss control policy and advising campus management with implementation of measures in order to be compliant.
  • Assist with scheduling, coordinating and recording of fire evacuations at least twice per year.
  • Coordinating and ensuring OHS information as required by ADvTECH Group OHS and Intercyte online platform is up to date and maintained.
  • Reporting of any OHS related incidents timeously to OHS Officer eg : security breaches or injuries on duty. .
  • Daily, weekly and monthly inspection of buildings, identification of problems, organization of repairs and replacements.
  • Keeping checklists up to date.

  • Maintenance and repairs : Assessing both internal and external maintenance and repair requirements and reporting to management.
  • Doing basic handyman work where and when required.
  • Meeting or liaising with service providers and or contractors with quotes and advising campus management.
  • Co-ordinating and assisting the contracted cleaning team and general assistants to ensure campus cleanliness & operational readiness on a daily basis eg : Open days, Showcase, Brand Challenges, workshops etc.
  • Co-ordinating security of campuses including alarm, guards, lockup and access control.
  • Liaising with contractors for maintenance and servicing of indoor plants, mats, water coolers, fire equipment air conditioners, generators, elevators and any other 3rdparty service providers.
  • Gardens and outdoor pause areas : ensuring high standards are maintained.
  • Ensuring all lecture venues, pause areas and stock rooms are well maintained, organised and cleaned.
  • Coordinating maintenance of equipment and informing IT department of any relevant IT maintenance requirements as needed.
  • Update Asset / Stock Control and registers.
  • Assisting Principals and / or designated senior staff member with any ad hoc facilities operational related tasks and handyman work as required.
  • Attending staff meetings and planning meetings with outside contractors, service providers and landlords if and when required.
  • Assist with campus event set up.
  • In addition to these typical duties, may perform other duties as assigned and required.
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