EXECUTIVE PA AND RECEPTIONIST
Support Services
Johannesburg - Southern Suburbs
6d ago
source : JustTheJob.co.za

CHOPPIES SUPERMARKETS SOUTH AFRICA IS LOOKING TO RECRUIT CANDIDATE FOR THE FOLLOWING POSITION : EXECUTIVE PA AND RECEPTIONIST Job Summary : Provide full administrative, secretarial and reception support at a senior level to the CEO, Senior Management and Company Head Office to ensure the smooth management of day to day affairs.

Must be able to handle sensitive and complex issues in a professional and objective manner. Must take initiative as appropriate in Directors / Senior Management absence. Main Responsibilities :

  • Meet and greet all levels of management, staff or visitors.
  • Proper and professional reception and welcome of guests, suppliers, employees.
  • Answering and directing of calls (switchboard).
  • Provide preliminary information to customers, guests, suppliers either directly or via telephone.
  • Screen calls, enquiries and requests.
  • Manage Directors and Senior Management electronic diaries, assessing priority appointments and reallocating where necessary.
  • Manage travel arrangements (Accommodation bookings, hire arrangements, flights etc).
  • Organize and plan meetings, arrange attendees, set times, invites and catering requirements.
  • Perform bookings for company vehicle service and repairs.
  • Process correspondence, ensuring incoming correspondence is prioritized and ready for action by the relevant management.
  • Maintain office systems, including data management and filing.
  • Maintain business contacts.
  • Assist with follow up on matters as assigned.
  • Produce and / or arrange documents, briefs, reports or presentations.
  • Any other reasonable tasks as directed by Senior Management. Personal Specifications :
  • Minimum Matric (Grade 12) Certificate
  • Full proficiency with MS Office suite (Word, Outlook, Excel, Power Point)
  • Experience within a Senior Management administrative environment.
  • Exceptional interpersonal and communication skills.
  • Ability to plan and organize.
  • Excellent attention to detail, with ability to maintain high levels of accuracy.
  • Flexible and pro- active approach to work.
  • Ability to prioritize and re- prioritize at a short notice.
  • Must be able to self- manage and be of a mature disposition, especially issues such as stress management.
  • Must be of a pleasant and professional demeanor and appearance. Interested applicants must submit CV to recruitment choppies.
  • co.za Applications close on 23rd April 2020

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